Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry both
How do I correct wrong entries posted in BUSY by mistake?
To correct wrong entries posted in BUSY by mistake, you can follow these steps:
Step 1: Go to the Transaction menu and choose the voucher type that you want to modify, such as Sales, Purchase, etc.
Step 2: Click on Modify and open the voucher that you want to change or remove.
Step 3: Make the necessary changes and save them again.
You can also open that invoice from the list of voucher or from the related ledger.
How to change the billing address in invoice generated by BUSY?
To change the billing address on the invoice, you need to update the address in the Party Master. Follow the steps below:
Step 1: Open the required invoice in modify mode.
Step 2: Click on Party Master and press ALT+M to open in modify mode.
Step 3: Update the party address in the designated fields and save the changes.
Step 4: Verify the printed invoice, the billing address will now reflect the updated information.
I need help understanding the different types of credit note vouchers.
If you Want to know the different types of Credit Note follow these steps:
Step 1: Go to Transaction Menu Then Found Sales Return(Cr. Note) Or Credit Note (w/o Item).
Step 2: If you are adding a Difference of amounts then Create credit note (without item).
Step 3: If want Difference of Item Add Sales Return(Cr. Note), adjust it with the original sales. If you want the effect in the sales account, take the sale account at the time of entry.
Can I reuse a cancelled bill or do I need to create a new one?
You can reuse the cancelled bill to use it you need to activate a voucher in BUSY, follow these steps:
Step 1: Go to display then check list
Step 2: Click on voucher numbering reports and open cancelled voucher numbers report
Step 3: You need to enter on the voucher and press Ctrl + X. It will ask if you want to activate this voucher. Press Yes and you can create voucher with all item details and save the voucher.
How do I increase the due date for a reference number of voucher in BUSY?
If you want to change the due date for a reference number in BUSY software please follow these steps:
Step 1: Go to transactions menu
Step 2: Then click on invoice such as sales,purchase etc
Step 3: Afterwards open the invoice from modify or list button in which you want to modify the due date
Step 4: Then click on references button available at the bottom
Step 5: Then click on bill references and change the due date and save the voucher
How can I enter the GR number in transport details while making a purchase voucher?
To enter the GR number in transport details while making a purchase voucher in BUSY, you need to follow these steps :
Step 1 : Go to administration then configuration click on voucher series configuration.
Step 2 : Select purchase type and voucher series select then go to voucher series configuration and enable transport details and click on save button.
Step 3 : Now go to transactions then select purchase click on add and define GR number in transport details window.
How can I find and delete the incomplete purchase voucher after entering a purchase accidentally
We can search and delete accidentally saved Blank Purchase Voucher in BUSY.
To search and delete accidentally saved Black Purchase Voucher follow below Steps.
Step 1: Click on Display
Step 2: Click on Account Books
Step 3: Select Account Registers (Standard) / Account Registers (Columnar)
Step 4: Click on Purchase Register
Step 5: Select All Purchase Type
Step 6: Click on All Party
Step 7: Click on OK(F2)
Step 8: Click on Voucher from the Report
Step 9: Click on Delete - F8
Step 10 : Click on YES
I am unable to make entries for backdates in BUSY. How can I do this?
To make backdated entries, you need to log in as a super user or sub user who has the right to add back date entries.
To give rights to sub users for back date entries, you can follow these steps:
Step 1: Open BUSY and go to Administration.
Step 2: Click on User and select modify.
Step 3: Select the particular sub user name you want to give rights to add back date entry.
Step 4: Specify No in restrict back date entries.
How can i adjust two sales challan of one party in sales invoice in BUSY?
To adjust two sales challan of two party in sales invoice, you can follow these steps:
Step 1: Go to transaction section then click on sales
Step 2: Click on add then specify the voucher number, series, voucher date, challan in type, sales type, party name and material center in heading.
Step 3: Press F11 at item grid, All pending sales challan with selected party will appear in a window.
Step 4: Select the required challan reference and save the voucher.
Can i modify the existing bill for freight and forwarding charges to make it taxable?
Yes, you can modify the existing bill for freight and forwarding charges to make it taxable in BUSY. You should follow these steps to fix this:
1. If you have applied tax in bill sundry then should add freight and forwarding charges bill sundry before the tax bill sundry.
2. if you have applied tax as itemwise or taxinclusive then you need to create an item for freight and forwarding charges with tax category and apply tax on item level.