Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry both
Can you provide any tips or tricks to avoid errors while entering data in the software?
You can follow these steps in BUSY to avoid errors during voucher entry.
Step 1: Make sure no junk characters are exist in data, you can check and clear them from the housekeeping menu after taking a backup.
Step 2: Make sure no incomplete vouchers are exist in data, you can check and clear them from the housekeeping menu after taking a backup.
Step 3: Run reindex database process from the housekeeping menu after backup which refresh your database.
How do I enter the sale voucher in the new company?
To enter the sale voucher in a new company in BUSY Accounting software, follow the steps below:
Step 1: Go to the transaction tab
Step 2: Select sale then click add the voucher
Step 3: Enter the sale voucher date, number, and party details in header part
Step 4: Provide item details, quantities, prices, and GST information.
Step 5: Ensure that all details are accurately entered to ensure correct calculation of the total amount and save the voucher.
How do I create invoices, record expenses, manage inventory in BUSY?
BUSY provides Transaction menu in which you can records financial transaction. Under transaction menu you will have option to record, modify and view list of sales, purchase, sales return, purchase return, payment, receipt, journal, contra, stock transfer etc.
To Add sale/ Purchase use respective head to add voucher, for expense entries you can use journal voucher.
For managing inventory in BUSY, it will provide stock journal, stock transfer, material issue to party and material receive from party vouchers
What should I do if the system is taking too long to generate a bill?
If the system is taking too long to generate a bill in BUSY, you can check these steps:
Step 1: If huge items data in voucher then it will take some time to save that record.
Step 2: In case of multi user license and if taking time on the client system then you need to check the networking speed and if found issue correct it with IT person.
Note: Take backup of your data before running this process.
How can I modify existing entries to categorize them under the right transportation charge heads
If you have created voucher with bill sundry with wrong account tagging, then just modify that bill sundry and update that bill sundry in all vouchers, please follow the given steps for the process
Step 1 First take backup of the company
Step 2 Modify bill sundry and mention correct account
Step 3 Go on housekeeping
Step 4 Click on regenerate dual vouchers and run the process
Step 5 Check data after complete the process
Is there a specific way to enter the details of a bill into the software?
For Adding bill into the software, please follow below steps :
Step 1: Go to Transaction menu and select Sales voucher type from submenu.
Step 2: Click on Add Option.
Step 3: Now fill voucher header details like , date , voucher number, MC Name , Sale type.
Step 4: After this Click on the Item entry select Item from the list . And Enter tax details in bill sundry.
Step 5 : Save the voucher
How do I link purchases and sales details for input tax credit in BUSY?
To claim input tax credit in BUSY, you can create purhcase voucher by following these steps:
Step 1: Go to Transaction menu and select Purchase.
Step 2: Click on Add and enter the all necessary details such as Date, vch no., Purchase Type, ITC eligibiliy, etc.
Step 3: Also enter the Party and Item details then save.
Step 4: You can also generate Journal voucher for any registered exp entry.
The input automatically reflect in the GSTR3B which you can claim.
What do I do if I need to make changes to a finalized invoice?
If you need to make changes to a finalized invoice in BUSY you need to modify the invoice by following below steps:
Step 1: Take a latest backup of the data.
Step 2: Go to transaction menu then select sale option.
Step 3: Then click on modify option and mention the invoice number which you want to modify.
Step 4: Now in the next window of modify sale voucher make the change which are required and click on save button.
Certain masters not appearing in my drop down menu while entering any voucher in BUSY how can i resolve it?
If Certain masters not appearing in your drop down menu while entering any voucher in BUSY then follow these steps to resolve it:
Step 1: Take latest backup of your company
Step 2: Open company and go to house keeping menu
Step 3: Then select submenu regenerate master help file
Step 4: After that select all masters and press ok, it will take some time according to your data size and then select ok and check by entering voucher.
Why am I unable to save changes to entries after opening them? Is there something I need to update first?
If you are unable to save changes in your entries in BUSY please follow these steps:
1. Ensure that all the details specified in voucher should be accurate
2. Make sure you have made correct changes in voucher
3. If there is any fieild that is blank or looks like incorrect rectify it and save
4. Reopen invoice then try to save the changes again
5. If same issue persist then check the error description and try to solve it accordingly