Frequently Asked
Questions

Find Solutions to Common Issues Related to configurations - voucher entry both

FAQs

I am a composition dealer but i am unable to generate gstr return in BUSY what should i do ?

If you are registered under composition scheme and unable to generate gstr 4 for your return please follow these steps:
Step 1: Go to administration menu Then click on configuration button
Step 2: Then click on features and option Then click on gst/vat 
Step 3: Then make sure you have selected type of dealer as composition then save the changes
Step 4: Now you will be able to generate GSTR 4 for your composition scheme gst return

What steps should I take when the software shows an entry was made but there is no record of it?

If software show no Record of entry check these steps:
1. Go in Transaction then select voucher type 
2. Then go in modify mention series and vucher no. and check if cancel voucher or unapproved voucher show here
3. Then go in add voucher and click on hold voucher if voucher put on hold show there
Note - If you use audit trail feature check audit trail Report may be by mistake delete voucher from any user

I'm having trouble creating invoices with the right dates as its not picking current date .What should I do?

Find out the steps invoice date as current date in BUSY
Step 1 : First open the company in BUSY 
Step 2 : Then Go to administration menu
Step 3 : Then select configuration option 
Step 4 : Then Go to voucher series configuration 
Step 5 : Then select sales and then the voucher series name 
Step 6 : Then go to voucher configuration option 
Step 7 : Then set default voucher date to system date

Why does the software in demo mode prevent users from passing a voucher entry with the current date?

Yes, typically, once you purchase the full version of the software, restrictions imposed in demo mode are lifted, and you gain access to all features, including the ability to pass voucher entries with the current date.
Step1: Create Company: Create Company with the current month date set into Booking Date . 
Step2:Demo Mode Limitations : In demo mode , software allows us a 30 days free trial period to taste features and software compatibilities .

How do I get my HSN codes validated in BUSY before generating invoices?

To validate HSN Codes of items before generating invoices in BUSY, you need to follow these steps:
Step 1: Go to Transaction menu and click on GST Misc. Utilities.
Step 2: Select Validate HSN Online then can choose either Single HSN or Multiple HSN.
Step 3: Load your items data and select All.
Step 4: You can validate HSN and check item has valid or invalid HSN codes.
Alternatively, you can validate HSN codes after open each item master.

What is the process for creating a credit note when items are returned?

Follow below steps to creating a credit note in case of item returns:
Step 1: Go in transaction.
Step 2: Then select Sale return (Cr.Note) and click on add new.
Step 3: Then mention series , date and voucher number, Type of transaction , party name.
Step 4: Then after select party, mention the original invoice number ,against which this return is made:
Step 5: Then specify all required details as item details etc.
Step 6: Then save the voucher.

How can I enter the narration for the goods sold in the bill?

To enter the narration for the goods sold in the bill in BUSY , you can need to follow these steps :
Step 1 : If using pure accounting voucher then use the short narration column or add an optional field like voucher to mention the reason for the sale.
Step21 : If using inventory voucher then use the long narration column or add an optional field like voucher to mention the reason for the sale.

What are the different export schemes available and how does BUSY handle them?

To seek guidance regarding export scheme , you can contact to your charter accountant or tax professional.
To post export sales invoice in BUSY, follow the below steps:
Step 1: Go to Transaction section then Choose the sales voucher
Step 2: Click on Add tab and then create the sale invoice with party master belongs to other country and sales type I/GST-Export (Taxable) or I/GST-Export (ZeroRated) as per requirement.
Step 3: Create the invoice and then save it.

Can i pick sales challan details automatically in sales invoice for adjustment?

To pick sales challan details into sales invoice in BUSY, follow these steps:
Step 1: Go to transaction section then click on sales 
Step 2: Click on add then specify the voucher number, series, voucher date, challan in type, sales type, party name and material center in heading.
Step 3: Press F11 at item grid, All pending sales challan with selected party will appear in a window.
Step 4: Select the required challan and save the voucher.

How do I add a new master or transaction in the BUSY?

To add a new master in BUSY, follow these steps:
Step 1: Go to administration section then click on master menu
Step 2: Choose the account option then click on ADD tab
Step 3: specify the account name, account group and other master related details and save the master.
To add the transaction in BUSY, follow these steps:
Step 1: Go to transaction section then select the required voucher type.
Step 2: Click on add then can create the voucher.