Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry both
My one party name is not showing in dropdown while creating the sales voucher in BUSY?
If your party name is not showing in the dropdown of party name while creating the sales voucher in BUSY please follow these steps:
Step 1: Make sure you have selected correct group name in account such as sundry debtors and creditors,cash or bank
Step 2: If still not showing in that case take a backup of your latest data
Step 3: Then go to house-keeping menu
Step 4: Then run regenerate master help files
How can I modify the entries for particular account master in previous year?
To modify entries for particular account master in previous year, follow these steps:
Step 1: Go to administration section then click on change financial year
Step 2: select the previous year then click on yes to change financial year.
Step 3: After switch financial year, Go to transaction section then select the required voucher type.
Step 4: Click on modify and open the invoice in modify mode.
Step 5: Update the details and save the invoice after modification.
How can I make adjustments of purchase order into purchase invoice in BUSY?
To make adjustment of purchase order into purchase invoice in BUSY, follow the below steps:
Step 1: Go to transaction section then click on purchase voucher.
Step 2: Click on add then specify the voucher number, series, voucher date, purchase type, party name and material center in heading.
Step 3: Press F11 at item grid, All pending purchase order of selected party will appear in a window.
Step 4: Select the required order and save the voucher.
How do i enter a single purchase with different tax rates in BUSY?
To enter a single purchase with different tax rates items, you need to follow these steps:
Step 1: Go to transactions menu then select puchase voucher and click on add.
Step 2: Enter the required details such as date, voucher number, purchase type should be either itemwise or multi rate.
Step 3: Now, enter party, item details and apply tax then tax it will automatically applied based on the tax categories specified in the item master.
How can I make changes to an entry that has already been made?
To make changes to an entry that has already been made in BUSY, you need to modify that voucher by using these steps:
Step 1: Open your company then go to Transactions menu.
Step 2: Select the voucher type which you want to modify then click on Modify.
Step 3: Enter the voucher series and vch no. then after opening the voucher can make changes in that.
Note: Take backup of your data before making any changes.
The invoice generated from BUSY shows incorrect distance. How do I fix this?
If the distance is showing incorrect in invoice generated through BUSY, follow these steps:
Step 1: Go to transaction then click on required voucher type such as sales, purchase, sales return etc.
Step 2: Click on modify tab and access the relevent invoice in modify mode.
Step 3: Before saving the invoice, a transport window will appear where you can update the distance or can mention distance manually.
Step 4: After update, you can save the invoice.
How do I record a sales return or purchase return in BUSY?
If you want to record Sales Return or Purchase Return in BUSY, you can follow these steps:
Step 1: First, open your company and go to Transaction.
Step 2: For goods return from customer, select Sales Return ( Cr. Note) and For goods return to vendor, select Purchase Return ( Dr. Note).
Step 3: Click on Add and fill in the required details such as Date, voucher no., original voucher no., etc and save the transaction.
Why is the taxable value different when using multi-rate and item-wise entry?
The taxable value can be different when using multi rate and item wise entry. If you are posting invoice with multi rate sales type and apply any charges before tax then the applied charges will affect the taxable value but in case of item wise entry, the tax will charge at item level so if you are posting any charges at bill sundry then it will not include in taxable value of invoice.
How can i convert the sales quotation into sales invoice in BUSY?
To convert the sales Quotation into original sales invoices, you can follow these steps:
Step 1: Go to transaction section then click on sales voucher.
Step 2: Click on add then specify the voucher number, series, voucher date, sales type, party name and material center in heading.
Step 3: Press F11 at item grid, All pending sales quotation of selected party will appear in a window.
Step 4: Select the required sales quotation and save the voucher.
How can i convert sales challan into original sales invoice in BUSY?
To convert sales challan into sales invoice in BUSY, follow these steps:
Step 1: Go to transaction section then click on sales
Step 2: Click on add then specify the voucher number, series, voucher date, challan in type, sales type, party name and material center in heading.
Step 3: Press F11 at item grid, All pending sales challan with selected party will appear in a window.
Step 4: Select the required challan and save the voucher.