Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry both
What are the mandatory fields in GST invoice?
To create the GST invoice in BUSY, find the mandatory fields:
1. Voucher number should be specified.
2. Party must be registered and GSTIN should be active.
3. Party address should be specified in Party master.
4. Tax should be levied according to the party state.
5. HSN or SAC code and tax category must be configured in the Item master.
6. UQC or unit quantity code must be specified in the Unit master.
How can I disable amount settlement in transactions?
If you want to disable the settlement feature in BUSY please follow these steps:
Step 1: Go to administration menu then click on configuration submenu
Step 2: Then click on voucher series configuration
Step 3: Then select the invoice such as sale,purchase etc
Step 4: Afterwards select the series such as main etc
Step 5: Then click on voucher configuration button
Step 6: Then select enable settlement details option as N to disable it
How do I handle multi-tax items?
To handle multi-tax items in BUSY, you need to follow these steps:
Step 1: Go to transactions select voucher type sales or purchas
Step 2: Select the item- wise sale or purchase type and specify the different tax rates for each item.
Step 3: Alternatively, you can use the multi-rate sale or purchase type option to charge tax at the voucher level, where items belong to different tax rates.
What is double entry booking and how is it done?
Double entry booking is a method of recording financial transactions that involves making two entries for every transaction - one for the debit side and one for the credit side. This ensures that the accounting equation (assets = liabilities + equity) remains balanced. Double entry booking is done by recording the debit and credit amounts in the appropriate accounts using accounting software or manually in a ledger.
How can I create an item name in BUSY software?
If you want to create a item in BUSY software please follow these steps:
Step 1: Go to administration menu and then click on masters submenu
Step 2: Then click on item and then select the add option to create a new item
Step 3: After that specify the name of item its group and unit as required and fill the other required fields
Step 4: Afterwards save the master
How can I create a new TDS category in BUSY?
if you want to create a new TDS category in BUSY please follow below steps:
Step 1: Go to administration menu then click on masters submenu
Step 2: Then click on TDS category
Step 3: Click on add button then specify the required fields such as TDS category name,section code and date etc
Step 4: Afterwards specify payee category threshold limit and other details after that save the changes
My billing, shipping, and invoices are getting mismatched. How can I avoid this?
To avoid mismatched billing, shipping, and invoices,
Step1 : Make sure to enter correct the party names, bill numbers, and addresses in party master.
Step2 : Double-check the details before generating invoices. Additionally, when using the bill-to-ship-to feature if applicable, and
Step3 : Ensure that the GST report nature select, as per party master for both billing and shipping parties detail are correctly entered.
How to modify the purchase voucher to update purchase bill number in BUSY?
To modify purchase voucher to update purchase bill number in BUSY, follow these steps:
Step 1: Go to transaction section then click on purchase voucher type
Step 2: Choose modify tab then specify voucher series, date and number to acces the required invoice in modify mode.
Step 3: Next, GST reporting details window will appear during save the invoice, update the purchase bill number and date then save the voucher.
Options disabled for generating invoices and debit notes in BUSY. How to enable?
If option disabled for invoice generation and debit note pls make sure below specify points:
1. Make sure you are logged in with main user
2. If not logged in with main user please check subuser has appropriate rights or not
3. Make sure that if you are using audit trail feature and your bls is expired in that situation your transaction tab will not be visible
What is the correct process to fix a wrong shipping address in BUSY?
To fix a wrong shipping address in BUSY, you can follow these steps:
Step 1. Open the invoice with the incorrect shipping address.
Step 2. Cancel the invoice by pressing CTRL+X.
Step 3. This will remove the cancelled invoice from the portal.
Step 4. Take a backup of your company data to retain the invoice details.
Step 5. Generate a new invoice with the correct shipping address on a different voucher number.