Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry both
How do I view all existing voucher numbers to check for duplicates before creating a new one?
To check all voucher number you can follow the below steps:
Step 1: Go to transcation and select the voucher type for which you want to see all voucher
Step 2: Click on list then can see series wise all vouchers
To see any duplicate voucher you can check from display menu , go to check list then voucher numbering report and see duplicate voucher
How do I modify the voucher optional field for an item already entered in sales or purchase?
To modify the voucher optional field for an item already entered in sales or purchase in BUSY, you need to follow these steps:
Step 1: Go to transactions select voucher type sale or purchase and click on modify mode.
Step 2: Open the voucher in which want to change vocuher optional field now after header part press enter ke and change voucher optional field and click on save button.
What is the proper process to create Sale return voucher and Credit note without item in BUSY.?
To create sale return voucher and credit note without item in BUSY follow below steps:
Step 1: Go to transaction tab and select Sale return voucher.
Step 2: Press Add and record the transaction and save.
For Adding Credit note without item in BUSY you may follow given steps:
Step 1: Go to transaction tab and select credit note without item voucher.
Step 2: Press Add and record the transaction and save.
I want to open and edit a voucher in BUSY. What is the process to do this?
To modify or edit the sale voucher in BUSY follow below steps:
Step 1: Go to transaction menu and select sales option.
Step 2: From sales select modify option then in next window select series and enter voucher number.
Step 3: In next window of modify sale voucher modify details which you need to modify.
Step 4: Lastly click on save button to save the changes.
I bring materials from other parties for job work in BUSY. How do I reflect this?
Here are the general steps you might take in BUSY:
Step 1: Create a Material rcvd from party Voucher
Step 2 : Enter the details of the materials, including the quantity, rate, and any other relevant information.
Step 3: To specify the job work details in the voucher.
Step 4: Allocate the expenses or cost related to the job work. in the billsundry .
Step 5: Save the voucher .
Some invoices are showing as 'exempt' in the software. How can I remove this tag?
If you want to change invoice from exempt then please follow the below steps :
Step 1: Go to the Trasaction Menu
Step 2: Click on Voucher
Step 3: Then Click on list option and open voucher in modify mode
Step 4: Then change sale type of the voucher from exempt to taxable
Step 5: Then save the voucher by click on save button
The software is picking up the wrong GST tax code. How do I correct it?
The GST calculation in BUSY depends on the Sale/Pur Type and the tax categories of the items in the vouchers. If the GST tax is incorrect, you need to do the following:
Step 1: Check the item master and correct the tax categories if needed.
Step 2: Modify the vouchers and apply the correct Sale/Pur Type and apply tax again.
Note: take backup before making any changes.
How can I add extra charges in a transaction such as freight charges in BUSY?
If you want to add a extra charges in a transaction please follow these steps:
Step 1: Go to transactions menu then click on voucher such as sale,purchase etc
Step 2: Click on add button to create a new voucher then fill the necessary details such as voucher number,date,party name etc
Step 3: After making a bill you can specify the charges such as freight charges in bill sundry grid
How do I change the number of copies in my invoice from one to two?
To change the number of copies in your invoice from one to two, follow these steps:
Step 1:While printing any voucher, you will find the Number of Copies option in the invoice printing settings.
Step 2:Specify the required number of copies, for example, change it from 1 to 2.
Step 3:Click on the print option, and you will get two copies or the desired number of copies for that invoice.
Why is there no option to deduct the discount while making a purchase return?
To deduct discount while making a purchase return voucher follow these steps:
Step 1: Go to administration then configuration.
Step 2: Click on voucher series configuration and select voucher type as purchase return and select voucher series in which want to enable dicount.
Step 3: Now go to voucher configurtation and enable item wise discount and save.
Step 4: Now in transaction apply discount item wise or bill sundry as needed.