Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry both
Is there any difference in the new regenerated bill and the cancelled one?
Yes, a regenerated bill and a cancelled bill represent two different states of a transaction:
Regenerated Bill: This refers to a bill that has been recreated or generated again, usually due to some changes or updates required in the original bill. It might occur when there are errors in the initial billing, adjustments needed, or modifications to the transaction details. The regenerated bill contains the corrected or updated information compared to the original bill.
Cancelled Bill: A cancelled bill, on the other hand, indicates that the bill has been voided or annulled. It means the original bill is no longer valid and won't be processed further for payment. This can happen for various reasons such as errors, duplicate billing, or if the transaction needs to be completely reversed for some reason. A cancelled bill essentially negates the financial impact of the original bill.
How can I correct an invoice in BUSY if I made a mistake on it originally?
To correct an invoice in BUSY if made a mistake on it originally. If you have generated e-invoice on same invoice than you can not modify invoice, for the same you need to cancel invoice with e-invoice and regenerate same invoice with e-invoice other new invoice number. if you don’t have e-invoice or still you don’t have generated e-invoice than only you can modify invoice and correct your mistake.
Step 1: To correct an invoice in BUSY Go to Transactions Menu.
Step 2: Click on sales voucher option.
Step 3: Choose the modify option to make changes to an existing voucher.
Step 4: Select Voucher Series Name and voucher number which you want to modify correct invoice.
Step 5: After modify Make the necessary corrections to the invoice, such as updating details and Save the modified voucher to apply the corrections.
I am unable to create post sale purchase discount voucher How can i resolve this?
If you are unable to create discount vouchers then please follow the given steps
Step 1: Go to the transaction then select the Credit note without item voucher
Step 2: Then add credt note
Step 3: Then in the GST nature select Cr. note issue against sale
Step 4: Then after enter all details while saving adjustment of debit note credit note window will appear
Step 5: Here in reason you have to select post/sale purchase discount and and save after enter all details.
Step 6: If you want to enter the discount received voucher then you have to add the debit note without voucher.
If you encounter the any issue, you can contact us through our centralized helpline at 8282828282
or 11 4096 4096, or you can email us at support@busy.in.
I am unable to edit tax rates for existing products. How can I modify tax rates after creating the products?
If you want to correct tax calculation errors in BUSY, you can follow these steps:
Step 1: Choose the correct Tax category for each item in the Item Master.
Step 2: Verify that the Sale/Pur Type is correct for each voucher.
Step 3: If the invoice includes any additional charges, check that the tax is applied correctly to them.
If you want to modify a sales invoice in BUSY, you can follow these steps:
Step 1: Open BUSYand select the company you want to work with. Then, go to the Transactions tab and select Sales.
Step 2: After selecting voucher click on Modify and select the voucher no. that you want to change. You can make any changes that you want and then click on Save again.
Step 3: You can also open that voucher from the list of sale vouchers.
My purchase has % tax. How to enter % tax in purchase voucher in BUSY as composition dealer?
To enter 5% tax in a purchase voucher in BUSY as a composition dealer, here's a step-by-step guide:
Step 1: Go to the Transaction option in the software.
Step 2: Open the purchase voucher in BUSY.
Step 3: Select the series, enter the date, and voucher number. You can use the vendor's invoice number for this.
Step 4: Choose the purchase type as either Local or Central - 5%.
Step 5: Enter the details of the purchase, including the vendor's name, item, quantity, and rate.
Step 6: In the Bill Sundry option, select Apply Tax (F4) and ensure that ITC-None is selected for bill sundry.
Step 7: Complete the voucher with all the necessary information and save it.
Following these steps will allow you to correctly enter 5% tax in a purchase voucher in BUSY as a composition dealer.
How do I configure and use the tax settings in BUSY for accurate taxation?
To configure and use the tax settings in BUSY for accurate taxation, you can follow these steps:
1. Go to the Tax Category Master in BUSY.
2. Modify or create new tax categories as per your requirements.
3. Set the tax rates for each category.
4. Assign the appropriate tax category to each item or service in your inventory.
5. Configure the tax calculation method, such as inclusive or exclusive tax.
6. Set up tax components like CGST, SGST, IGST, and Cess.
7. Ensure that the tax settings are correctly applied to your sales and purchase vouchers.
8. Generate reports to verify the accuracy of your tax calculations.
9. Regularly update and review your tax settings to stay compliant with tax regulations.
By following these steps, you can configure and use the tax settings in BUSY for accurate taxation.
How can I customize the tax slabs and categories as per my business requirements?
If you want to correct tax calculation errors in BUSY, you can follow these steps:
Step 1: Choose the correct Tax category for each item in the Item Master.
Step 2: Verify that the Sale/Pur Type is correct for each voucher.
Step 3: If the invoice includes any additional charges, check that the tax is applied correctly to them.
If you want to modify a sales invoice in BUSY, you can follow these steps:
Step 1: Open BUSYand select the company you want to work with. Then, go to the Transactions tab and select Sales.
Step 2: After selecting voucher click on Modify and select the voucher no. that you want to change. You can make any changes that you want and then click on Save again.
Step 3: You can also open that voucher from the list of sale vouchers.
What steps should I take to automatically capture the vendor's name in purchase vouchers?
The vendor name not automatically capture in the purchase voucher in standard voucher. If your purchase will happen with the one vendor then you can add it in POS purchase voucher, there it shows what default vendor name you added in the voucher configuration series wise.
Pls Follow the Below Steps :
Step 1: Click on Administration
Step 2: Then Configuration
Step 3: Then Features and Options
Step 4: Then enable the POS option and Go to Voucher Series Configuration
Step 5: Then select the puchase voucher type and series
Step 6: Click on Voucher Configuration Option
Step 7: On right bottom,Enable the advance POS data entry option and click on tab
Step 8: Click on header configuration, Select the party name to pick default in voucher and set it at variable. mention the other required details also and save it.
How do I update tax rates in existing vouchers in BUSY?
If you want to correct tax calculation errors in BUSY, you can follow these steps:
Step 1: Choose the correct Tax category for each item in the Item Master.
Step 2: Verify that the Sale/Pur Type is correct for each voucher.
Step 3: If the invoice includes any additional charges, check that the tax is applied correctly to them.
If you want to modify a sales invoice in BUSY, you can follow these steps:
Step 1: Open BUSYand select the company you want to work with. Then, go to the Transactions tab and select Sales.
Step 2: After selecting voucher click on Modify and select the voucher no. that you want to change. You can make any changes that you want and then click on Save again.
Step 3: You can also open that voucher from the list of sale vouchers.
Where is the option to enable transport charges in BUSY?
To add any transport charges in your invoices in BUSY, you can use the Bill Sundry option in the invoices. A bill sundry is an additional charge or deduction that you can apply to your invoice amount. There is a default bill sundry called Freight & Forwarding Charges that you can use for transport charges. If you want to create a new bill sundry with the name of Transport Charges, you can do so by pressing F3 in the voucher on the bill sundry rows. This will open the Bill Sundry Master window, where you can enter the name, type, nature, and rate of the new bill sundry. You can also set up the accounting effects for the new bill sundry. After creating the new bill sundry, you can select it in the invoice and enter the amount of transport charges.
