Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry both
How do I configure the software to calculate GST correctly as per new rules?
BUSY follows the GST calculation rules to compute the GST amount in vouchers. You can also update the tax categories in the items if the GST tax rates change or edit the Tax categories (If required).
Note: Take a backup of your data before making any changes.
Why is the reference window blank in the purchase voucher when making an adjustment?
The reference window in the purchase voucher may be blank when making an adjustment in the payment voucher it means that the user may not have created a reference for the voucher. It is important to create a reference in order to properly adjust the voucher.
Who generates the GR number and how do I get it for my purchase?
The GR number is generated by the customs authorities at the port of shipment when the exporter submits the GR form along with the shipping bill and other documents. In BUSY, you need to enter the GR number in the transport details window during voucher entry.
How do I configure BUSY to handle both local and central transactions?
For transactions with parties within the same state, you should apply LGST or Local GST by selecting local Sale or Purchase type during voucher entrying and for transactions with parties outside the state, you should apply IGST or Central GST with central Sale or Purchase type.
How can i remove the particular item from the invoice in BUSY?
To remove the particular item from the invoice, you can follow the below steps :
Step 1: Open the required invoice in which you want to remove the item from grid.
Step 2: Click on item which you want to remove then press F9 ket at item grid.
Can I manually type the date which I want on the invoice?
Yes, you can manually type the date you want on the invoice in BUSY software.
Note- If you are using advance pos billing then make sure voucher date should not be selected as fixed in POS configuration otherwise you will not able to change the voucher date
What should I do if I want to modify a voucher?
To modify a voucher in BUSY, you need to follow these steps :
Step 1 : Go to transactions then select voucher type
Step 2 : Click on modify mode and enter all details click on ok button
Step 3 : Modify voucher and click on save button.
What are the conditions to get an account closed in BUSY
For Closing the Account, We have to make an journal entry so that the account balance will becom Zero.
If Account not in Use then can Deactivate it from Below Steps :
Step 1: Administration
Step 2: Utilities
Step 3: Deactivate Master
Step 4: Select the Account Master and save it.
How can post central transaction for party belongs to other state?
To post central transaction for party belongs to other state, follow these steps:
Step 1: Go to transaction section then click on required voucher type
Step 2: Select the add option then create the invoices with central sales type.
Step 3: After update the requird details, save the invoice.
Does BUSY validate transporter GSTIN in any way before accepting them.
No, It does not validate automatically transporter GSTIN if you want to validate Transporter GSTIN you need to follow below steps.
Step 1: Go to transaction menu and select Gst misc. utilities option.
Step 2: In Gst misc. utilities option select validate GSTIN online to validate GSTIN online.