Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry both
How do I enter GST details when party and supply are in different states?
When party and supply are in different states, then you need to follow these steps to enter GST details while creating voucher in BUSY:
Step 1: Go to Administration and click on configuration.
Step 2: Choose the Voucher Series Configuration option and select the voucher type such as Sale, Purchase etc.
Step 3: Then, select the voucher series and click on Voucher Configuration.
Step 4: Enable the option Seperate Billing / Shipping Details and save.
Step 5: Now, when you generate voucher you can enter shipping address after selecting the party.
Step 6: The Billing address will picked from the party master and shipping address will picked from shipping window.
Steps for GST invoicing in BUSY Software? Switch from cash memo to BB invoices?
Follow below steps for GST invoicing in BUSY:
Step 1: Go in administration and select configuration.
Step 2: Then select feature/options.
Step 3: Click on GST/VAT.
Step 4: Enable GST and mention type of dealer and filling frequency.
Step 5: Define the GSTN in given option.
Step 6: Create default GST masters.
For swtiching from cash memo to B2B invoice in BUSY, follow given steps:
Step 1: Open relevant voucher.
Step 2: Select party who is registered and has it's company GSTN.
Step 3: Select Sale/Purchase type as per your requirement.
Step 4: Specify required details.
Step 5: Apply tax and proceed for generation.
How do I delete or modify salary vouchers that I already entered in a previous financial year?
If you want to correct mistakes or modify existing transactions in BUSY, you can follow these steps:
Step 1: Open BUSY and select the company you want to work with. Then, go to the Transactions tab and choose the type of voucher that you want to add or edit, such as sale, purchase, etc.
Step 2: After selecting voucher type click on Modify and select the voucher no. that you want to change. You can make any changes that you want and then click on Save again.
Step 3: You can also open that voucher from the list of vouchers.
Step 4 : To Delete voucher Press F8
I want to regenerate correct dual entry vouchers. What is the process to do this in BUSY?
To regenerate correct dual entry vouchers in BUSY, you can follow these steps:
1. Go to the "Housekeeping" section in the software.
2. Look for the option called "Regenerate Dual Voucher" and select it.
3. Follow the prompts and select the appropriate filters or date range for the vouchers you want to regenerate.
4. Confirm the process and let the software regenerate the dual entry vouchers.
5. After the process is complete, check the vouchers to ensure they have been regenerated correctly.
Please note that it is recommended to take a backup of your data before running the regenerate dual voucher process.
My import invoice from supplier does not include GST. Can I still get ITC on IGST?
Yes, you can still claim Input Tax Credit (ITC) on IGST even if your import invoice from the supplier does not include GST. To record transactions in BUSY, you can follow these steps:
Step 1: Go to the Transaction menu and click on Purchase.
Step 2: Click on Add and enter all the required details such as Date, Vch no, etc.
Step 3: Purchase Type should be of Import and the IGST bill sundry contains the account of IGST input and IGST paid account under the current assets.
Step 4: Next, you need to pass payment voucher to record the payment of IGST paid.
I made a mistake in an invoice voucher. How can I modify or delete the voucher?
If you want to modify or delete your invoices in BUSY, you can follow these steps:
Step 1: Go to the Transaction menu and choose the voucher type that you want to modify or delete, such as Sales, Purchase, etc. You can also open that invoice from the list of vouchers.
Step 2: Click on Modify and open the voucher that you want to change or remove.
Step 3: Make the necessary changes and save them again.
Step 4: To delete the voucher, click on Delete button or press F8 after opening it.
Note: Take latest backup of your data before making any changes.
How can I delete or modify an existing entry or transaction in BUSY?
If you want to modify or delete existing transactions in BUSY, you can follow these steps:
Step 1: Go to the Transaction menu and choose the voucher type that you want to modify or delete, such as Sales, Purchase, etc. You can also open that invoice from the list of vouchers.
Step 2: Click on Modify and open the voucher that you want to change or remove.
Step 3: Make the necessary changes and save them again.
Step 4: To delete the voucher, click on Delete button or press F8 after opening it.
Note: Take latest backup of your data before making any changes.
How do I convert a delivery note to an invoice in BUSY?
To convert a delivery note into an invoice in BUSY, you need to follow these steps:
Step 1: Open your company, then go to Transaction menu.
Step 2: Select Sales and click on Add.
Step 3: Pick the Type as Against Challan and select Party. The Party name should same as in the delivery note.
Step 4: Press F11 in the item row and a window of pending challan will appear.
Step 5: Select your challan by click on the check box and press Ok.
Step 6: All the details of delivery note will picked in the sales voucher you just need to save it after checking all the details.
How do I correct a wrong entry or amount entered in a voucher?
If you want to correct the wrong entry and amount entered in voucher in BUSY, you can follow these steps:
Step 1: Open BUSY and select the company you want to work with. Then, go to the Transactions tab and choose the type of voucher that you want to add or edit, such as sale, purchase, etc.
Step 2: After selecting voucher type click on Modify and select the voucher no. that you want to change. You can make any changes that you want and then click on Save again.
Step 3: You can also open that voucher from the list of vouchers.
Why am I unable to change the date in the voucher I created?
If you are unable to change the voucher date of a transaction that you have created, it could be due to one or more of the following reasons:
1. You do not have the necessary permission to modify the voucher. You may need to contact your administrator or supervisor to grant you the access.
2. The data is frozen, which means that no changes can be made in that period. You may need to unfreeze the data before you can change the voucher date.
3. The date you want to enter belongs to another financial year, which is not allowed by the software.