Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry both
How can I determine if a particular item or receipt is capital goods versus input goods?
To determine if a particular item or receipt is categorized as capital goods versus input goods, you can follow these general steps:
Step 1: Go to transaction menu and view the Mat. recvd from party option .
Step 5 : Add purchase challan
Step 6 : select transaction type as purchase Challan . View all details .
Step 4: Examine the Nature of the Item and select proper ITC eligibility in the voucher entry from the given list .
Step 5 : Save the voucher entry .
Why is the adjustments of goods not showing in the party reports after a sale return?
To adjustments of goods through sales return in BUSY, please follow below steps :
Step 1: go to the Transactions menu.
Step 2: For goods return from customer, select Sales Return ( Cr. Note).
Step 3: After selecting the voucher, click on Add and fill in the required details such as Date, voucher no., original voucher no., etc.
Step 4: To adjust the rate difference in sale, Cr. Note(w/o Items.
Step 5: After selecting the voucher, click on Add and fill in the required details such as Date, voucher no., GST Nature, etc.
How can I ensure that the sale amount is a taxable amount in the transaction?
To ensure that the sale amount is a taxable amount in the transaction, you need to follow these steps:
Step 1: Make sure if you have added any bill sundry for charges before tax then there should not be any account other than sale is tagged in that bill sundry.
Step 2: Alternatively, go to administration menu then click on configuration menu.
Step 3: Select features and options then click on GST or VAT tab.
Step 4: Here, set Y on show sale or purchase amount as taxable amount in GST reports option and save.
Why doesnt the quantity come automatically as per sales invoice during sales return voucher entry?
In BUSY Accounting software, the quantity doesn't come automatically as per sales invoice in sales return voucher. Further, you need to mention it manually by follow these steps:
Step 1: Go to transaction then click on sales return.
Step 2: Click on add then mention the invoice number, date, party name, material center in header part of invoice.
Step 3: Now, Mention the item details with quantity and price then apply tax.
Step 4: While save the voucher, original sales details window will display. Update original sales invoice details in it and then save it.
What should I do if I have purchased a product with a new batch number?
If you have purchased a product with a new batch number in BUSY then you need to post the purchase voucher by follow these steps:
Step 1: Go to transaction section then click on purchase voucher.
Step 2: Choose add tab then specify the voucher number,date, party name, purchase type and material center in header part of invoice.
Step 3: Now, After select item details and mention quantity, a batch window will appear. You need to mentin the batch number with quantity.
Step 4: Next, Update the price then apply tax and save the voucher.
What configuration is needed to handle billing and shipping to different states accurately?
When billing and shipping state is different then we need to maintain the billing and shipping details in the voucher.
Pls Follow the below steps for Enabling the Billing and Shipping Details :
Step 1: Click on Administration
Step 2: Then Configuration
Step 3: Then Voucher Series Configuration
Step 4: Then select the required voucher type and series
Step 5: Click on voucher configuration
Step 6: Then enable the option of seperate billing/shipping details
Step 7: During voucher entry, the billing/shipping window will get open then mention the shipping details.
Can I apply separate discount for each item during voucher entry in BUSY?
Yes, you can apply separate discount for each item during voucher entry by using item wise discount feature. You can follow these steps to enable item wise discount.
Step 1: Open your company then go to administration menu and click on configuration menu.
Step 2: Select voucher series configuration and choose the voucher type such as sales, purchase, etc.
Step 3: Select the voucher series and click on voucher configuration tab and here set Y on item wise discount option.
Step 4: Specify the discount structure from the dropdown as per the requirements then save.
Why the pending item serial number is not showing during the sales voucher?
If the pending serial number is not showing during the voucher entry then check the below steps.
Step 1: Ensure that you have selected the correct date range in the voucher.
Step 2: If the serial number is already adjusted in some other sales voucher then will not show in dropdown during voucher entry. You can check it by applying query on item serial number from the display menu and then query system.
Step 3: Make sure that you have selected the correct material centre in which the serial number wise stock is available.
How can I upload expenses receipts in BUSY and reflect them in reports?
For enter expenses entry in BUSY please follow below mention steps:-
Step 1:- Transaction Tab
Step 2:- Payment Voucher
enter party name against bank or cash.
For enter receipt entery in BUSY please follow below mention steps:-
Step 1:- Transaction Tab
Step 2:- Receipt Voucher
enter party name against bank or cash.
For reports check in ledger by press "Alt+L" in respective party. For checking payment and receipt register of report please follow below mention steps:-
Step 1:- Display Tab
Step 2:- Account Books
Step 3:- Account Register (Standard)
How do I resolve errors when generating purchase vouchers in BUSY?
To resolve errors when generating purchase vouchers in BUSY, you can try the following steps:
1. Check if all mandatory fields are filled correctly, such as supplier details, item details, and tax information.
2. Verify if the voucher date is within the financial year and falls within the voucher numbering range.
3. Ensure that the voucher type and voucher series are selected correctly.
4. Double-check if the purchase ledger account is active and properly configured.
5. If you encounter any specific error message, refer to the BUSY documentation or contact their support team for further assistance.