Frequently Asked
Questions

Q: How to ensure that my gst return is correctly exported from BUSY?

If you want to assured that GST return is corectly exported from BUSY please follow these steps: Step 1: Ensure that you are using latest version of BUSY to avoid any confliction Step 2: Make sure you have entered all the transactions accurately Step 3: Ensure that you have check all the error report such as errors in transactions,error in hsn summary and error in document summary before exporting your gst return Step 4: Before proceeding for exporting GST e return always check gst audit reports available in display menu and gst reports submenu

Q: How does unassemble voucher type entry differ from other types of entries?

Unassemble voucher type entry allows users to break down complex or compound vouchers into their individual components.Transactions are typically recorded as single, consolidated entries. Step1: Tracking wastage and scrap: In the manufacturing process, some raw materials might be wasted or become scrap. The unassemble voucher type entry enables the identification and recording of such wastage, providing insights into cost-saving opportunities.. Step 2 :Integration with production planning: The unassemble voucher type entry plays a crucial role in integrating accounting with production planning. It helps to reconcile planned production quantities with actual material usage.

Q: I am not able to generate a rent invoice in BUSY software

For generating a rent bill or a service bill from BUSY, follow the below steps. Step 1: Open a BUSY company. Step 2: Create a service item or item named Rent Charges from Admoinistration, then master, then item, then add option, mention unit N.A., mention tax category service (18%) or service 5%, and save the item master. Step 3: Go to the transaction column under transactions. select purchase under purchase, select add option Step 3: Select ITC Elevability as the input service. Step 4: Select the service item, mention the amount, and save the transaction.

Q: How to make correction in tax as cgst and sgst to igst if wrongly charged in voucher?

To make correction in tax as cgst and sgst to igst if wrongly charged in voucher, you need to modify that voucher by using these steps: Step 1: Go to transactions menu then select the voucher type such as sales, purchase, etc and click on modify. Step 2: Enter the voucher series and number then open it. If not know the voucher number then can open from the list. Step 3: After opening it check the sale or purchase type you have selected if wrong correct this then apply tax and save again.

Q: I want to claim input tax credit that is showing as pending. What entries should I pass?

To claim input tax credit that is showing as pending, here are the following steps : Step 6 : To change the status pending ITC Entries go to the Transacton menu . Step 7: Click on Gst Misc Utilities option Step 8: Select monthly ITC tagging as per GSTR 2A / GSTR 2B Step 9 : Select Partywise . Step 10 : In report view enable show previous year transaction . Step 11 : Select the entry and press F4 to change the status ,

Q: How can i apply multiple tax rate on items in a single sale invoice in BUSY?

To apply multiple tax rate on items in sale invoice in BUSY, follow below steps: Step 1: Go to transaction menu and then select voucher type as sales Step 2: Then click on add then specify the necessary details such as voucher number, series, date and make sure to select sale type as itemwise or multirate Step 3: After that add item details and apply tax by pressing F4 in bill sundry or press enter on item amount if you have selected itemwise sale type Step 4: Now select save to save the invoice.

Q: What is the correct way to enter billing and shipping addresses in different states in BUSY?

"To enter billing and shipping addresses in different states in BUSY, you can follow these steps: First of all we have to enable billing shipping feature from Voucher configuration,please follow below steps to enable. Step 1: Go to Administration Step 2: Configuration Step 3: Voucher Series Configuration Step 4: Select desired transcation type and click on series Step 5: Click on Voucher Configuration Step:6 Enable Separte Billing/Shipping Details - Yes Now add the desired transactions and after specifying the party in the voucher you can mention the details of the party belongs to different state.

Q: How do I calculate the total price of goods in multiple bags of BUSY Accounting Software?

Here are the steps to calculate the total price of goods in multiple bags in BUSY Step 1: Go to the administration menu and then select configuration menu . Step 2: select Inventory menu and enable the alt.unit Step 3: in the item master set the main and alt unit and save the master . Step 4: go to transaction and select the voucher type like sales Step 5 : Enter the voucher details and select the unit conversion like kgs and bags . Step 6: this conversion calculate the pricw of goods

Q: Why am I unable to see the shipping discount reflecting correctly in the sale amount?

If unable to see the shipping discount reflecting correctly in the sale amount , please folllow below steps : Step 1 : Check the Your Invoice , discount is appied or not . Step 2: Check the if item wise discount is applied on each item of the invoice Step 3: Check the Discount bill sundry configuration Step 4 : Go to standard invoice configuration Step 5: select the Discount amgt column from body settings and save Step 6 : Check the invoice print preview

Q: How can I rectify errors in data entry for invoices or bills in the software?

To correct an invoice in BUSY if made a mistake on it originally.Here are the steps : Step 1: To correct an invoice in BUSY Go to Transactions Menu. Step 2: Click on sales voucher option. Step 3: Choose the modify option to make changes to an existing voucher. Step 4: Select Voucher Series Name and voucher number which you want to modify correct invoice. Step 5: After modify Make the necessary corrections to the invoice, such as updating details and Save the modified voucher to apply the corrections.

Find Solutions to Common Issues Related to configurations - voucher entry both

Taxation (GST/VAT/TDS/TCS/RCM)

Export/Import/Data Conversion

Errors (RTE/Ransome), Feedbacks and Bugs

Barcode, QR Code and Lable Printing

License Management/Softlock/Hardlock

Enquiry/Upgrade/Visit/Renewal

UMS Related Issue (Dealer Query)

Software Features

Implementation

Dealer Complaint/Issues

Enquiry/Upgrade/Visit/Renewal

Dealer Complaint/Issues

How to ensure that my gst return is correctly exported from BUSY?

If you want to assured that GST return is corectly exported from BUSY please follow these steps:
Step 1: Ensure that you are using latest version of BUSY to avoid any confliction
Step 2: Make sure you have entered all the transactions accurately
Step 3: Ensure that you have check all the error report such as errors in transactions,error in hsn summary and error in document summary before exporting your gst return
Step 4: Before proceeding for exporting GST e return always check gst audit reports available in display menu and gst reports submenu

How does unassemble voucher type entry differ from other types of entries?

Unassemble voucher type entry allows users to break down complex or compound vouchers into their individual components.Transactions are typically recorded as single, consolidated entries.
Step1: Tracking wastage and scrap: In the manufacturing process, some raw materials might be wasted or become scrap. The unassemble voucher type entry enables the identification and recording of such wastage, providing insights into cost-saving opportunities..
Step 2 :Integration with production planning: The unassemble voucher type entry plays a crucial role in integrating accounting with production planning. It helps to reconcile planned production quantities with actual material usage.

I am not able to generate a rent invoice in BUSY software

For generating a rent bill or a service bill from BUSY, follow the below steps.
Step 1: Open a BUSY company.
Step 2: Create a service item or item named Rent Charges from Admoinistration, then master, then item, then add option, mention unit N.A., mention tax category service (18%) or service 5%, and save the item master.
Step 3: Go to the transaction column under transactions. select purchase under purchase, select add option
Step 3: Select ITC Elevability as the input service.
Step 4: Select the service item, mention the amount, and save the transaction.

How to make correction in tax as cgst and sgst to igst if wrongly charged in voucher?

To make correction in tax as cgst and sgst to igst if wrongly charged in voucher, you need to modify that voucher by using these steps:
Step 1: Go to transactions menu then select the voucher type such as sales, purchase, etc and click on modify.
Step 2: Enter the voucher series and number then open it. If not know the voucher number then can open from the list.
Step 3: After opening it check the sale or purchase type you have selected if wrong correct this then apply tax and save again.

I want to claim input tax credit that is showing as pending. What entries should I pass?

To claim input tax credit that is showing as pending, here are the following steps : 
 Step 6 : To change the status pending ITC Entries go to the Transacton menu .
 Step 7: Click on Gst Misc Utilities option 
 Step 8: Select monthly ITC tagging as per GSTR 2A / GSTR 2B 
 Step 9 : Select Partywise . 
 Step 10 : In report view enable show previous year transaction . 
 Step 11 : Select the entry and press F4 to change the status ,

How can i apply multiple tax rate on items in a single sale invoice in BUSY?

To apply multiple tax rate on items in sale invoice in BUSY, follow below steps:
Step 1: Go to transaction menu and then select voucher type as sales
Step 2: Then click on add then specify the necessary details such as voucher number, series, date and make sure to select sale type as itemwise or multirate
Step 3: After that add item details and apply tax by pressing F4 in bill sundry or press enter on item amount if you have selected itemwise sale type
Step 4: Now select save to save the invoice.

What is the correct way to enter billing and shipping addresses in different states in BUSY?

"To enter billing and shipping addresses in different states in BUSY, you can follow these steps:
First of all we have to enable billing shipping feature from Voucher configuration,please follow below steps to enable.
Step 1: Go to Administration 
Step 2: Configuration 
Step 3: Voucher Series Configuration 
Step 4: Select desired transcation type and click on series
Step 5: Click on Voucher Configuration
Step:6 Enable Separte Billing/Shipping Details - Yes
Now add the desired transactions and after specifying the party in the voucher you can mention the details of the party belongs to different state.

How do I calculate the total price of goods in multiple bags of BUSY Accounting Software?

Here are the steps to calculate the total price of goods in multiple bags in BUSY
Step 1: Go to the administration menu and then select configuration menu .
Step 2: select Inventory menu and enable the alt.unit 
Step 3: in the item master set the main and alt unit and  save the master .
Step 4: go to transaction and select the voucher type like sales
Step 5 : Enter the voucher details and select the unit conversion like kgs and bags . 
Step 6: this conversion calculate the pricw of goods

Why am I unable to see the shipping discount reflecting correctly in the sale amount?

If unable to see the shipping discount reflecting correctly in the sale amount , please folllow below steps : 
 Step 1 : Check the Your Invoice , discount is appied or not . 
 Step 2: Check the if item wise discount is applied on each item of the invoice 
 Step 3: Check the Discount bill sundry configuration
 Step 4 : Go to standard invoice configuration 
 Step 5: select the Discount amgt column from body settings and save 
 Step 6 : Check the invoice print preview

How can I rectify errors in data entry for invoices or bills in the software?

To correct an invoice in BUSY if made a mistake on it originally.Here are the steps : 
 Step 1: To correct an invoice in BUSY Go to Transactions Menu.
 Step 2: Click on sales voucher option.
 Step 3: Choose the modify option to make changes to an existing voucher.
 Step 4: Select Voucher Series Name and voucher number which you want to modify correct invoice.
 Step 5: After modify Make the necessary corrections to the invoice, such as updating details and Save the modified voucher to apply the corrections.

Frequently AskedQuestions