Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry both
How do I regenerate accounting vouchers in BUSY after updating the tax rates?
If you have updated tax rates in the account master and need to regenerate accounting
vouchers in BUSY, you have a couple of options.
Firstly, you can reapply the entry and then resave the voucher.
Alternatively, you can export all accounting vouchers in Excel, and from Excel, you can import
through the Data export import option under Administration menu with "Voucher detail to be
updated" as "Modify existing voucher". Then, select the Excel file path and import it. This way,
your accounting voucher will be updated.
How can I see the last purchase transactions of a specific party?
Step 1: Go to administration menu then click on configuration submenu
Step 2: After that click on features and options tab and click on inventory tab
Step 3: Afterwards tick the check box of show last transactions during purchase and save the changes
Step 4: Then go to transactions menu and click on purchase voucher and open the already generated voucher or create new one
Step 5: Afterwards whenever you press enter in item in item grid while creating the voucher you will see the last transactions of voucher.
What is the maximum limit for data entry?
To Increasing the limit for bill entries does not affect the printing of vouchers in BUSY ,please follow below steps:
Step 1: Go to Administration menu
Step 2: And then select Configuration tab
Step 3: here you can see option for Maximum entries in voucher
Step 4: In BUSY, you can set a maximum of 999 row entries for a single transaction.
Step 5: The maximum entry configuration is available for windows such as Items, Accounts, Bill Sundry,
Step 6: Cost Centre, Batch, Parameters entry, Order Reference, and more.
How do I generate invoice/voucher number in BUSY?
For Generating any Invoices with 103 voucher numbers you have to follow the below given steps:-
Step1: First Navigate to the Administration menu.
Step2: Then click on the configuration option.
Step3: Then click on the voucher series configuration option.
Step4: Select click on voucher type option then click on series option then click on voucher numbering as voucher number as manual.
Step5: Then go to the Transaction menu.
Step6: Click on Sale then Add option then define the Voucher date and voucher number as 103 and can enter the bill accordingly.
How do I show sales split by percentage (%, %, etc) in the profit and loss statement?
To show sales split by percentage (for example 12%, 18% ) in profit and loss statement, you need to follow the below mentioned steps:
Step 1: Go to Administration and the click on Masters
Step 2: Select Sale type and then create a new Sale type with Multi rate option
Step 3: Click on Specify here(separate accounts for different tax rate)
Step 4: Click on Configuration and define the tax type, tax rate and sales account
Step 5: Save the changes
Step 6: Select this sales type in voucher
Why is the GST number not getting picked up correctly when I change the shipping state?
The GST number is automatically retrieved in the Billing/Shipping details using the following steps:
Step 1: Ensure the correct GST number is entered in the Account Master.
Step 2: When adding or modifying a voucher, the GST number is automatically populated next to the party name in the Billing/Shipping details, retrieved from the Account Master.
Step 3: Once the GST number is populated in the Billing/Shipping details, it cannot be changed unless the user edits the GST Number details in this window.
How can I ensure that service charges are displayed separately from product costs in the invoices?
To ensure that service charges should display seperately from the product costs then you have to create it as an item in the voucher and tag the service charges in that item from the below steps.
Step 1: Click on Administration
Step 2: Then Masters
Step 3: Then Item
Step 4: Add the service charges item
Step 5: In the left side, mention the service charge account under specify purchase account.
Step 6: On the Right bottom, enable the option dont maintain stock balance.
Correcting wrong data entries in BUSY?
To correct wrong data entries in BUSY, you can follow these steps:
1. Open the BUSY software.
2. Locate the incorrect data entry that needs to be corrected.
3. Double-click on the entry to open it.
4. Make the necessary changes to the data.
5. Save the corrected entry.
6. Verify that the changes have been applied correctly.
Please note that the specific steps may vary depending on the version of BUSY software you are using. It is recommended to refer to the software's documentation or contact their support for detailed instructions.
. How do due dates get calculated and how to record credit sales in BUSY?
The voucher shows the due date based on the Credit days for Sale / Purchase that are specified in the party master.
If you want to add a credit sales invoice in BUSY, you can follow these steps:
Step 1: Open BUSY and select the company you want to work with. Then, go to the Transactions tab and select Sales.
Step 2: After selecting voucher click on Add and select the Party Name and other neccessary details such as Date, Voucher no., Items, etc and save the transaction.
How do I enable the 'Skip GST Report' option for a voucher in BUSY?
You can skip a voucher from the GST reports in BUSY by following these steps:
Step 1: First you need to create a new Sale / Purc Type by going to Administration menu and click on Masters.
Step 2: Select Sale Type or Purc Type and click on Add.
Step 3: Enter the necessary details such name, region, etc and set Y on Skip in GST Reports.
Step 4: Use that sale type when generate the voucher.
The voucher will exclude from the GST reports.