Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry both
How do I edit the bill number in BUSY
To change the bill number in vouchers, you need to follow these steps:
Step 1: If your voucher numbering is manual then can open that voucher in modify mode and can edit the voucher no.
Step 2: If your voucher numbering is automatic then first you need to set numbering type as manuall and can open that voucher in modify mode and can edit the voucher no. After changes made set again numbering type automatic.
Please note to take backup of your data before making any changes.
How do I apply tax in purchase voucher automatically?
To charge tax automatically during purchase entry in BUSY, you can follow the below steps:
Step 1: Go to transaction section then select the purchase voucher then select add tab.
Step 2: Now, Mention the voucher series, date, select multi rate purchase type, mention party name in header part of invoice.
Step 3: Next, Select the required item details along with quantity and price.
Step 4: In bill sundry grid, press F4 key to apply tax as per tax category updated in item master then save the invoice.
How can i adjust the challan in sale voucher
If you want to adjust the challan in sales voucher follow these steps:
Step 1: Go to transactions menu
Step 2: Then click on voucher such as sale,purchase etc
Step 3: Then click on add button then specify the required fields such as date,voucher number etc
Step 4: Then specify the type as against challan
Step 5: Then go to item grid and press the key f11 and then select the challan number and press ok button
Step 6: Then save the voucher and your challan reference will adjusted successfully
How do I edit existing invoice in BUSY
If you want to edit existing invoice in BUSY, you can follow these steps:
Step 1: Open BUSY and select the company you want to work with. Then, go to the Transactions tab and choose the type of voucher that you want to edit, such as sale, purchase, etc.
Step 2: Click on Modify and select the voucher no. that you want to change. You can make any changes that you want and then click on Save again.
You can open required voucher from the voucher list.
How do I enter the GST rate while entering a bill of sale?
To enter the GST rate while entering a bill of sale in BUSY, you need to follow these steps:
Step 1: Go to transactions and select voucher type sales and click on add option.
Step 2: Now enter the voucher series, voucher date and select the appropriate sale type that corresponds to the GST rate. For example, if the GST rate is 12%, you need to select I/GST-12% as the sale type. The software will automatically calculate the GST amount based on the sale type selected.
Is there any option to resave all entries in the database automatically?
Yes there is a option in BUSY to resave all entries in the data
To resave all the entries in the database automatically please follow these steps:
Step 1: Take a backup of your data then open your company in BUSY
Step 2: Go to house keeping menu and select regenerate dual vouchers
Step 3: After that click on ok button directly to run this utility
Step 4: You can also filter the specific vouchers and also filter it as date range for resave it in bulk
How do I handle transactions recorded under different GST numbers in BUSY?
You can handle transaction recorded under different GST numbers by two option
Option 1: Multi Branch in BUSY Enterprise Model
This option is suitable for businesses operating in an enterprise model where there are multiple branches, each with its own GST number.
Users can set different GST numbers for each branch, allowing them to record transactions under the respective GST numbers.
Option 2 To handle transactions recorded under different GST numbers in BUSY, you need to create separate companies for each GST number and record transactions accordingly.
How do I create the sales tax inclusive voucher for both local and central tax in BUSY?
To create the sales tax inclusive voucher for both local and central tax in BUSY, you can follow the below steps:
Step 1: Go to transaction section then select the sales voucherthen select add tab.
Step 2: Now, Mention the voucher series, date, select local or central sales tax inclusive sales type, mention party name in header part of invoice.
Step 3: Next, Select the required item details along with quantity and price then press enter key on amount option to apply tax and save the invoice.
What is the process to add or update mobile numbers so they show up on printed invoices?
To add the mobile number in the party master from the below steps.
Step 1: Click on Administration
Step 2: Then Masters
Step 3: Then Account
Step 4: Then Modify
Step 5: Select the required account and mention the mobile number.
Pls follow the below steps for showing mobile number in the invoices :
Step 1: Click on Administration
Step 2: Then Configuration
Step 3: Then Invoice document printing
Step 4: Then select the required voucher type
Step 5: Enable the option to show party details and tick the mobile number and save it.
I'm getting double entries in BUSY for some transactions. How can I prevent this from happening?
If you are getting double entries in BUSY for some transactions then please follow these steps to prevent this:
Step 1: Go to administration menu
Step 2: Then click on configurations
Step 3: Then click on voucher series configuration
Step 4: Afterwards select the invoice such as sale,purchase etc
Step 5: Then press enter and select the series
Step 6: Then click on voucher numbering
Step 7: Then select duplicate voucher number as don't allow
Step 8: If your voucher numbering is manual only then you can config this option