Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry both
How does Bill Sundry voucher work in BUSY?
The Bill Sundry voucher in BUSY is used to record additional expenses or charges that are not directly related to inventory or accounting entries. It allows users to add specific charges or amounts to a transaction, such as freight charges, custom duties, or service charges. The Bill Sundry voucher affects the cost of goods in purchase vouchers and can be customized to affect accounting entries as well. It provides flexibility in recording and tracking various expenses associated with transactions in BUSY.
How do I open the transport details screen?
To open the transport window during voucher entry in BUSY, follow these steps:
Step 1: Go to transaction section then click on required voucher type
Step 2: Click on add tab then create the invoice with required voucher details.
Step 3: Before saving the invoice, transport window will appear or you can also access the transport window by click on vch. details tab appear on bottom left side of voucher screen then select transport field.
Step 4: After update all the details, save the invoice.
How do I select Bill Sundry in BUSY?
The Bill Sundry voucher in BUSY is used to record additional expenses or charges that are not directly related to inventory or accounting entries. It allows users to add specific charges or amounts to a transaction, such as freight charges, custom duties, or service charges. The Bill Sundry voucher affects the cost of goods in purchase vouchers and can be customized to affect accounting entries as well. It provides flexibility in recording and tracking various expenses associated with transactions in BUSY.
How do I enter expenses like supplier invoices?
In BUSY, you can post the purchase invoice for supplier invoices by following steps:
Step 1: Go to the transaction section then click on purchase voucher type
Step 2: Select the Add option then create the invoice with required details like voucher number, date, party account, item master, qunaity with price and many more. Further, you can apply expense like freight , discount and any changes in bill sundry.
Step 3: After mention all the details, click on save option to save the invoice.
What are the different invoices can create in BUSY?
In BUSY, We can create Dual Voucher, Accounting Voucher and Pure Inventory Voucher.
Dual Voucher : Here Accounting and Inventory both get hit. Vouchers which are Sales, Purchase, Sales Return and Purchase Return.
Accounting Voucher : It refers to where only Accounting get hit. Vouchers which are Payment, Receipt, Journal,Contra, Debit and Credit note without Items.
Pure Inventory Voucher : It refers to where Only Inventory get hit. Vouchers which Matrial issue to party, Material Receive from Party, Stock Journal, Stock Transfer, Production and Unassemble.
I am facing an issue with sale returns where the dispatch address is not updating automatically. It shows the old sale dispatch address. What can I do?
If you facing an issue with sale returns where the dispatch address is not updating automatically, you need to follow the below steps:
You need to check the company's address and change it to your actual dispatch address.
or if you are the material centre for dispatch address, you need to change it in your material centre for actual dispatch address.
You should also double check the dispatch address in the transport window if you chose the bill from dispatch from the transaction type.
I want the purchase voucher GST breakup to exactly match the supplier invoice. What settings do I need to check in BUSY to ensure accurate tax calculation?
To apply GST rates accurately in BUSY , you can follow the steps below:
Step 1. Select correct purchase type for apply tax
Step 2. Then select item and open in modify by alt+m
Step 3. Mention correct tax rate according to item
Step 4. Check tax category of all items mentioned in thn voucher should match as per supplier bill
By following these steps , you will be able to enter the GST rates accurately in BUSY as per the supplier invoice.
When generating a sales return in BUSY, how can I apply it against the original sales invoice? Is there a way to link the two?
In BUSY, you can link the sales return invoices to sales invoice by specify the original sales details at sales return entry by following steps:
Step 1: Go to transaction section then click on sales return voucher type
Step 2: Click on add option then mention the details like voucher number, date, party name, item , qunatity and many moe.
Step 3: A window for original sales details will dipslay before saving the invoice, mention the originial sales invoice details and save the invoice.
Why is the GST amount in my sales invoices getting calculated on the discounted invoice value instead of the full value without discount? Please suggest.
If the GST amount in your sales invoices getting calculated on the discounted invoice value instead of the full value without discount, you needto follow the below steps:
Step 1: Check your invoice. You should apply the discount after the tax so it will deduct from the sales invoice value in the bill Sundry
Step 2: Check that if an item-wise discount is applied to each item of the invoice, then it will reflect only after the tax amount.
How do I separate the discount from the item price without affecting the items MRP, price unit, main unit, packaging unit, or absolute amount?
You can create a separate column for discount in the sales invoice without affecting the MRP, price unit, main unit, packaging unit, or absolute amount of the item, by follow these steps:
Step 1: Go to transactions and addd voucher enter all details.
Step 1: This can be done by selecting the pre-existing "Bill Sundry" discount option and entering the percentage or amount of the discount.
Step 2: This will deduct the discount from the invoice total while keeping the item price intact.