Frequently Asked Questions

In BUSY, you can enter journal vouchers or purchase vouchers to define an amount. The steps to do this are mentioned below:
 Step 1: To enter an entry in the Journal voucher, go to the Transaction menu and click on Journal voucher. Then, add a journal entry with the amount.
 Step 2: In the purchase voucher, set the item unit as NA and define the amount directly in the amount column. Both methods will have the same accounting impact in BUSY.

To affect the taxable amount through discount in BUSY, you need to apply discount before tax during voucher entry. You can follow the below steps:
Step 1: Go to transaction section then click on required voucher type like sales, purchase etc and select add tab.
Step 2: Now, create the invoice with required details like voucher type, number, party name, item details along with quantity and price etc.
Step 3: In bill sundry grid, first apply discount then charge GST and save the voucher.

If the generated voucher doesnot show the required information and fiels then you can modify the invoice by following steps: 
 Step 1: Go to transaction section then select the required voucher type like sales, purchase, sales return etc. 
 Step 2: After voucher selection, click on modify option and specify the voucher series, date and voucher number to access invoice in modify mode. 
 Step 3: Now, You can made relevant changes as per the need and save the invoice.

If party name is not showing in dropdown menu of sales voucher There could be a several reasons of it:
Step 1: If you have selected wrong group of account master of party
Step 2: Make sure you have selected account group for party such as Sundry creditors,debtors and cash,bank etc
Step 3: If above things are correct then take a backup of your data 
Step 4: Afterwards go to house keeping menu then run regenerate master help files and then check again

To fix the error that says "Country should be other than India in party master for export transaction, you need to follow the below steps:
Step 1: Go to Transactions, then select Sales, then select Modify, then put the voucher number for which you want to set other than India. After loading the voucher,
Step 2: Click on the party option and press Alt + M to check the details of the master. You have to select a country other than India.

The difference between using Party Master and Billing & Shipping in BUSY is that Party Master is used to define the party that will claim GST on the bill, while Billing & Shipping is used to enter the name and address where the stock is actually going.
You should use Party Master when you want the party mentioned in the bill to claim GST, and use Billing & Shipping when you want to specify a different shipping address for the stock.

To adjust the expense like professional fees in BUSY so that reflect correctly in P&L and the ledger ,you need to follow below mentioned steps: 
Step 1: Go to Account master and create an account master for Professional fees under group Expense(Indirect)
Step 2: Go to Item master and create an item master for Professional fees
Step 3: Look for the option Specify account here and then tag the account master of professional fees 
Step 4: Add the voucher and save changes.

If the credit note you generated shows the warehouse address instead of my company address, you need to follow the below steps:
You need to check the company's address and change it to your actual dispatch address.
or if you are the material centre for dispatch address, you need to change it in your material centre for actual dispatch address.
You should also double check the dispatch address in the transport window if you chose the bill from dispatch as the transaction type.

to edit or update my accounting voucher data , you can follow these steps:
 Step 1: Go to the Transaction menu and choose the voucher type that you want to modify or delete, such as Sales, Purchase, etc.
 Step 2: Click on Modify and open the voucher that you want to change or remove.
 Step 3: Make the necessary changes and save them again.
 Step 4: To delete the voucher, click on Delete button or press F8 after opening it.

If you want to update the GSTIN of your company then you can refer to steps below :
1. Go to Administration
2. Click on configuration 
3. Go to GST and VAT specify the GSTIN of your company from here. 
Now if you require to update the GSTIN of your parties then you need to follow the steps :
1. Click on Administration 
2. Click on Masters 
3. Go to accounts 
4. Click on Modify and choose the master to update the details.