Frequently Asked
Questions
Find Solutions to Common Issues Related to features - inventory other features
How can I link the fixed assets I created to the raw materials consumed in BUSY
BOM- Bill of Material is used for manufacturing and Production of an item. We can generated the Finished Good from Raw Material vise versa for unassemble.
Create the Fixed Asset as an Item then tag the Fixed Asset Account in it.
Pls Follow the Below Steps for BOM and Production :
Step 1: Administration
Step 2: Configuration
Step 3: Features and Options
Step 4: Inventory
Step 5: Enable the Manufacturing Option
Step 6: Create BOM under Masters then specify Expense per unit.
Step 7: Specify the Finished Good - Item to Produce Option, Here Select the Fixed Asset Item
Step 8: Mention the Generated finished good Quantity.
Step 9: Mention the Ram Material Details.
Step 10: Transaction
Step 11: Production
Step 12: Add and Select the BOM then expense per unit window will popup that expense value will get add in finished product value.
Note : For Better Report, Can Specify 1 Qty for Finished and accordingly mention the raw material.
How are delivery challan and invoice linked in BUSY? How to record receipt/dispatch of goods?
Delivery Challan and Invoice are linked through challan references number. In BUSY, user can pick the challan details in sales voucher through F11 key. follow the steps given below to record Sales/Puchase Challan:-
Go to
Step 1 : Administration
Step 2 : Configuration
Step 3 : Features / Options
Step 4 : Click on Inventory and enable the Sale/Purchase Challan feature.
Step 5 : Go to Transactions and create the goods receipt/dispatched transations in Material issurd to Party/Material Received from Party Voucher. While creating the challan transaction, select the Challan options in Type field.
Step 6 : Go to Transactions, then Add Sale/Purchase voucher, select the Against Challan option in Type field, when your curser is on the item field, Press F11 key, a window will appear, select the Challan Reference Number. Challan details will be picked automatically.
Step 7 : To view the Challan Reports, Go to Display, then Challan Processing
How can I filter purchase orders by date range or vendor when creating a sales voucher?
In the BUSY, additional information about the "Show Last Transaction" feature in the Inventory menu of BUSY. This feature allows users to view the last transaction related to an item at the voucher entry level when creating sales or purchase vouchers. Additionally, it provides an option to view all pending sales and purchase orders. Here's how you can use this feature:
Step 1:Within the Inventory menu, locate and select the "Show Last Transaction" feature. This feature is typically used to access item-specific transaction history.
Step 2 :BUSY will display the details of the last transaction involving the selected item. This may include information such as the transaction date, type (e.g., sale or purchase), quantity, price, and more.
Step 3 :In addition to viewing the last transaction, the "Show Last Transaction" feature may provide an option to view all pending sales and purchase orders related to the selected item
Can I view the image of my item on the side of the screen?
In BUSY, we have option to show item's image at bottom during voucher entry. To configure it follow these steps:
Step 1: Create a folder in your system's drive then put all items image into that folder. Make sure item images file name should be same as item name or alias mentioned in BUSY.
Step 2: Open your company in BUSY and then go to administration menu and then click on configuration option
Step 3: Select features and options then choose inventory tab.
Step 4: Here in the centre right side an option will visible then tick the option maintain image and notes with vouchers and master.
Step 5: Click on configure tab, then tick the maintain image with item and specify the image folder path below which you have created in your desktop.
Step 6: Now, when you add voucher enter item then its image will be visible at bottom.
How can I upload a image of an item in BUSY?
To add item image for an item masters in BUSY, please follow the steps
Step 1: Create a folder anywhere in your system then put all items image into that folder. make sure item images name should be same as item masters name or alias mentioned in BUSY.
Step 2: Open your company in BUSY and then go to administration menu and then click on configuration option
Step 3: Select features and options then choose inventory tab.
Step 4: Here in the centre right side an option will visible then tick the option maintain image and notes with vouchers and master.
Step 5: Click on configure tab,then tick the maintain image with item and specify the image folder path below which you have created in your desktop.
Step 6: Now go to administration and masters then select your item masters here your item image will be visible in the bottom screen.
Can you help to set item image in BUSY?
To add item image for an item masters in BUSY, please follow the steps
Step 1: Create a folder anywhere in your system then put all items image into that folder. make sure item images name should be same as item masters name or alias mentioned in BUSY.
Step 2: Open your company in BUSY and then go to administration menu and then click on configuration option
Step 3: Select features and options then choose inventory tab.
Step 4: Here in the centre right side an option will visible then tick the option maintain image and notes with vouchers and master.
Step 5: Click on configure tab,then tick the maintain image with item and specify the image folder path below which you have created in your desktop.
Step 6: Now go to administration and masters then select your item masters here your item image will be visible in the bottom screen.
How do I apply discounts to specific customers in bulk?
For applying discounts to specific customers in bulk in BUSY, you can use the Party Item-wise price/discount Structure option. To enable this option need to follow below mention steps.
Step 1: Take a latest backup of the company.
Step 1: Go to administration menu and select configuration option.
Step 2: In configuration menu select feature and option.
Step 3: In feature and opiton select the inventory tab and then navigate to the items pricing mode in vouchers option in the bottom of the screen.
Step 4: Select party item wise price/discount structure option then click on save button to save the configuration.
Step 5: Go to administration menu and select configuration from it.
Step 6: Then select Party item wise price/discount struture option and select the voucher sales and then confgure accordingly by selecting party and mention price and discount for the same.
How do i add item's image in BUSY?
To add item's image in BUSY, you need to follow these steps:
Step 1: Create a folder in your system's drive then put all items image into that folder. Make sure item images file name should be same as item name or alias mentioned in BUSY.
Step 2: Open your company in BUSY and then go to administration menu and then click on configuration option
Step 3: Select features and options then choose inventory tab.
Step 4: Here in the centre right side an option will visible then tick the option maintain image and notes with vouchers and master.
Step 5: Click on configure tab, then tick the maintain image with item and specify the image folder path below which you have created in your desktop.
Step 6: Now go to administration and masters then select your item masters here your item image will be visible in the bottom screen.
how to implement markup value in gold jewellery
For using Mark up in BUSY below are steps to use it:-
Step1: Navigate to the Administration menu.
Step2: Click on the feature and option.
Step3: Then click on the Inventory tab.
Step4: Define Item level Mark up either Simple Mark up or Compound Mark up as per your requirement.
Step5: Then go to the voucher series configuration option under the Administration menu.
Step6: Click on the voucher type in which want to use then click on series and then click on voucher series configuration option.
Step7: There Enable Item-wise Mark up and define Mark up Structure.
Step8: Now at the time of entering items in vouchers after clicking on the Unit option a window of Mark up will appear you have to mention Mark up there.
Note: Further if you want any kind of customisation related to the mark up I will recommend to contact from Authorised channel partner about it,
How can i provide % discount on order above the RS.?
To give discount for order over RS. 1000, you need to configure the scheme feature by following these steps:
Step 1: Go to aadministration then click on configuration menu
Step 2: Choose the features and option then select inventory tab
Step 3: Enable the scheme feature and save the configuration.
Step 4: Now, again go to administration then click on master menu
Step 5: Choose the scheme option and select add tab
Step 6: Mention the Scheme name, specify the stating and ending date, party, select voucher type on which you want to apply scheme, select voucher in scheme applied for and specify discount(Bill sundry) in select scheme type field.
Step 7: Afterward, press on download arrow tab then mention basis and amount for discount with bill sundry and value and save the configuration.
Step 8: Create the invoice above the updated value in scheme, discount will pick automatically on voucher.
