Frequently Asked
Questions
Find Solutions to Common Issues Related to inventory-reports - stock status
The opening stock amount of items is not showing in the stock report, what could be the reasons?
If the opening amount of your items is not showing in the Stock Report, it could be due to several reasons, such as:
Step 1: If you have multiple financial years, the closing amount of the previous year may not be updated correctly in the opening amount of the current year.
Step 2: If you have a single financial year, you may have entered only the opening quantity and not the opening amount in the item master.
Step 3: When you open the report, the Show Value of Items option may be set to N, which means no value will be displayed.
These are some of the common reasons, but there may be other factors depending on your situation.
The software is showing incorrect stock values for some items. How can I correct the stock quantities and values?
If you want to change the stock quantities and values for some items, follow these steps.
Step 1. Go to Transactions menu and then click on Stock Journal voucher, and then click on Add button.
Step 2. Now add the stock journal voucher with same material center and select those item which have issue in stock quantity and values.
Step 4. In the Items Generated section, select those items which have 0 or lower stock
Step 5. In the Items Consumed section, select those items which have excess stock.
Step 6. Now click the save button to save the changes and now you can check stock repot it will showing properly.
Correcting inventory discrepancies and voucher reports?
If you are facing any discrepancy in inventory and report, please follow the given steps
Step 1 Go on display
Step 2 Click on stock report
Step 3 Click on closing stock alphabetical
Step 4 Select here item and the date on which you want to check inventory
Step 5 Now check the physical inventory you have, it both match then it is ok
Step 6 If physical inventory and stock report are not matching then go on transaction
Step 7 Click on physical stock then add
Step 8 Type here voucher number and select date and load items
Step 9 Now enter the physically stock counted and save
One of my stock item balance is not showing in my stock report?
If your one stock item balance is not reflecting in your stock report please follow these steps to resolved it:
Step 1: Take a backup of your data and afterwards Go to administration menu then click on masters sub menu
Step 2: Now click on item and open the item master from modify or list in which you are unable to see stock balance
Step 3: Now check and make sure do not maintain stock balance option is selected as N and save the changes
Step 4: Now check the stock report again
Step 5: If still not resolved then run update master balances from house keeping menu and open the stock report.
How can I export stock reports from BUSY?
To export stock reports from BUSY, you can follow these steps: 1. Open BUSY. 2. Go to Display 3. Select the Stock Reports option. 4. Choose the specific stock report you want to export, such as Stock Summary or Stock Ledger. 5. Once the report is displayed on the screen, look for an option to export or save the report. 6. Click on the export option and choose the desired format, such as Excel or PDF. 7. Save the exported stock report to your preferred location on your computer. By following these steps, you can easily export stock reports from BUSY for further analysis or sharing purposes.
I am unable to record and track my inventory in BUSY. What should I do to fix this?
To record and track my inventory in BUSY you can check the following things:
Step 1:Make sure the report date is correct,
Step 2:Make sure the material centre (if any) is correct,
Step 3:Make sure the voucher series group (if any) is correct,
Step 4:If the price is incorrect, you can check which stock valuation method is selected from:
(i) Administration
(ii)Configurations
(iii)Feature/Options
(iv)Inventory.
Step 5:If you find any on enter mismatch in any part, you can fix it by running the update master balance option from the housekeeping tab, make sure to take latest backup of your company before doing that process.
I want to view stock registers and inventory reports for all items together. But the system only allows generating reports for one item at a time. How can I get reports with data for all items at once?
In BUSY, you can display the stock register or ledger for a single item. To check the stock status report for all items, access the overall item closing details. Additionally, by pressing Enter at a specific item grid, you can view the bifurcation and detailed breakdown associated with that particular item.
To check the closing stock status, follow these steps:
Step 1: Go to display section then click on stock status
Step 2: Now, Select the Closing Stock Alphabetical then choose balance only.
Step 3: select all material center, all item then Specify the date range, and press on Ok ab to view the report.
Dealing with discrepancies in stock ledger reports?
If you are facing any descrepancies in stock report and stock in balance sheet, please follow the given steps
Step 1 Go on display
Step 2 Click on stock status, check here closing stock
Step 3 Go on display
Step 4 Click on final result
Step 5 Click on balance sheet and open the report
Step 6 Check here stock value matching or not with stock report
Step 7 If not matching then check both stock report and balance sheet month wise
Step 8 Find in which month issue is coming
Step 9 After that find the entry in which issue is coming
Some BUSY stock quantities are right but total value is wrong How to fix
If you have stock valuation issue in BUSY sfotware, please follow the given steps to solve the issue
Step 1 Go on admin menu
Step 2 Click on configuration then feature option
Step 3 Click on Inventory
Step 4 Check here which method you selected for stock valuation and change here if you want different method
Step 5 If you are using separate valuation method for item, then modify item and check the valuation method
Step 6 Also check if there are any free quantity in purchase transaction, if available then quantity will come proper but stock vaule will adjust with free quantity also.
I have an item whose stock item is going negative. What should I do?
If the stock item of an item is going negative in BUSY, please follow below steps:
Step 1: Chek your inventory and stock levels by using various report options available under the Display menu. You can view the stock status report, inventory books, and inventory summaries for any item, group, or category.
Step 2: Compare your book stock with your physical stock and identify any issue.
Step 3:If there is any difference in the quantity of any item, you can adjust it by passing a Stock Journal or Physical Stock voucher.
These process will help you to maintain accurate inventory records and avoid stock issues.
