Frequently Asked
Questions
Find Solutions to Common Issues Related to taxation - gst reports
I am getting a mismatch in my monthly sales reports. How can I reconcile the differences between the reports?
Here's a step-by-step process to help you reconcile the differences:
Step 1: Start by thoroughly reviewing the monthly sales reports Step 2; Verify the accuracy of data entry for each transaction in your accounting system
Step 3: Look for any duplicate entries or accidental double counting of sales transactions.
Step 4: Verify that all payments from customers have been correctly recorded and matched with the corresponding invoices.
Step 5: Double-check tax calculations, including GST or other applicable taxes, to ensure they are accurate.
Step 6: If you have inventory-related sales, ensure that inventory adjustments, stock movements, and cost of goods sold are accurately reflected.
Step 7: If your sales are linked to bank transactions, reconcile your bank statements to make sure all income is correctly accounted for.
Step 8 :Confirm that the sales data in each report corresponds to the correct reporting period. Ensure there are no date-related errors.
I made a mistake and did not record a GST payment voucher correctly last year in BUSY. How can I fix this issue now?
To record the GST payment properly in the last year in BUSY then you have to pass the below entry.
Step 1: Click on Transactions
Step 2: Then Payment
Step 3: Then Add
Step 4: Select the date for which month you have done the GST payment.
Step 5: Then select the GST Nature as GST payment to the government,If you have done the payment in same month then DEBIT the GST output account and CREDIT the cash or bank account.
Step 6: If you have done the payment in the next month then you need to pass the two entries. One is with creating as liability account by name GST payable under Current liability. DEBIT the GST output account and CREDIT the GST payable account. Second entry will be with GST nature as not applicable, DEBIT the GST payable account and CREDIT the cash or bank account.
How do I get access to the GST portal from within BUSY to download and match data? I am unable to find any linking option.
To link BUSY with gst portal and download gst data and reconcile it then follow the given steps:
Step 1: Go to Administartion menu
Step 2: Click on configuration
Step 3: Then click on Feature and option
Step 4: Then click on GST/VAT feature
Step 5: Then mention gst no. in GSTIN field and mention gst portal user name in the same field given in the feature
Step 6: Then click on Ok button to save the configurationa nd link BUSY with portal
Step 7: Then go to transaction menu
Step 8: Then click on gst misc. utilities
Step 9: Then click on download gstr json data
Step 10: After succesfully downloaded the data, click on Reconcile gstr data
Step 11: Then select particular return and reconcile it with party wise and voucher wise as per your requirement
I need to re-download the GST reports but the same old reports keep getting downloaded. What should I do to force a fresh download?
To Redownload GSTR Report for Reconcile You can follow some steps:
Step 1: Go to the Transaction tab and click on GST Misc.Utilities.
Step 2: After click on GST Misc.Utilities select the Download GSTR JSON Data option.
Step 3: After select the Download GSTR JSON Data option you have to click on the type of GSTR Return For which you want to Reconcile your GSTR Returs and then double click on Saved option near to date download JSON and then click on the Redownload option or can click on Remove Option then OTP will be sent to Your Registratered mail and contact no. on Gst Portal and your GSTR Json will become save after enter OTP.
Step 4: To access this downloaded GSTR JSON Data Go to the Reconcile GSTR Data Option just below the Download GSTR JSON Data option And select GST Return type.
I am unable to select GST Payable account while making GST payment voucher in BUSY. What is the right way to do this?
To select GST Payable account while making GST payment voucher in BUSY, you need to follow the below steps:
Step 1: Open the GST Summary section
Step 2: While in the GST Summary, press the F4 key on your keyboard.
Step 3: Select Adjustment or Payment Option
Step 4: A message box will appear, allowing you to select the type of voucher you want to post.
Step 5 : The available options typically include Regular GST Payment .
Step 6: Select this option when you need to make voucher entry to your GST data.
Step 7: After selecting the voucher type, you'll be prompted to enter the necessary details.
Step 8: Once you've entered the required information, save and post the voucher.
Step 9: This will update your GST ledger and balances based on the adjustments or payments made.
How can I troubleshoot GST returns submission errors in BUSY?
To troubleshoot GST returns submission error in BUSY follow this:
Step 1: Make sure you have do all the entries properly
Step 2: Always check errors in transaction,error in document summary and error in Hsn summary then proceed for GST return file generation
Step 3: Make sure you are using latest version of BUSY
Step 4: If you are doing GST return process through Government template make sure you have downloaded the latest tool from GST portal
Step 5: In case of direct upload make sure internet connectivity should be proper ,You need to specify GST portal username in GST/VAT configuration and make sure API access should be enable from GST portal
Step 6: You can also check the mistakes or errors in gst audit report section under display menu
Step 7: If still same issue persist check the error description and try to solve this accordingly
What could be the reason if my voucher entries passed for the month are not showing gst summary report?
Here are some reasons that your voucher entries passed for the month are not showing in gst summary report are metioned below:
Step 1: Your voucher is not entered with correct sale purhase type.
Step 2: If you had enabled Skip in GST reports option in your sale purchase type the also the voucher will not reflect in gst summary.
Step 3: If your accounting entry such as Debit Credit notes without items, Registered expense entries are entered with not applicable gst nature.
Step 4: Also the voucher will not reflect if your CGST SGST lGST ledger are not properly created, like it should be tagged under group Duties and Taxes and tax type as CGST SGST IGST respectively.
Step 5: If there is voucher related to RCM so ensure that Post consolidated voucher must be posted then the RCM entry will reflect in RCM section GST summary.
How do I generate a report of all input tax credit claimed and utilized?
You can use our ITC tagging features for generating ITC correct report in which you can specify claimed or pending status for ITC in BUSY respectively you will get the result in report.
Please follow below steps for using ITC tagging in BUSY:
Step 1: Go to transaction menu
Step 2: Then click on gst misc. utilities option
Step 3: Then go to monthly ITC tagging as per gstr2a or 2b
Step 4: Then open the report for that month you want to change the status in BUSY
Step 5: Then after opening the report you have to press F4 shortcut key
Step 6: Then you will be able to update the status of your
itc to claimed or pending as per requirement and save it.
Step 7: You can check gst summary/3b as per the itc tagging from display menu then gstr report option.
My sales register and GST reports are showing differences in totals. How to reconcile this?
Here are few steps you can follow to fix it, if your sales register and GST reports are showing differences in totals:
Step 1: Go to House Keeping and click on Update Voucher GST summary and run this process after backup.
Step 2: Go to Display then click on GST reports and then click on GST Audit Reports.
Step 3: Click on Reconcile Account and GST report and select it for Sales and it will show the mismatch entries between the books of account sales and gst sales.
Step 4: Then look for mismatch in the taxable amounts, discounts, or freight related amount.
Step 5: Further if still does not match with above process then you have to check the sales register in short date range and compare it with the GST returns.
Step 6: After checking in short range you have to check and rectify entries.
My tax deductions are not calculating accurately. What could be causing this issue and how can I get the right tax amount?
If in BUSY you are not able to calculate tax properly in invoices,check the possible reasons
1. Check under gst/vat tab gst options are enabled as per requirement
2. Check in items tax category is tagged properly and tax categories are configured properly
3. While voucher entry,check sale or purchase type is selceted properly and tagging in it is proper
4. While item entry in voucher,check tax is applied according to items tax rate or sale purchase type
5. Check tax is showing according to billing party as local or central
6. If tax applied in bill sundry,cross check it and then save the changes
7. Also after backup,you can go to housekeeping and run recalculate item tax amount if you made changes in tax categories after voucher entry in case of inclusive tax or you can update gst summary fully or partially and then check
