Modify, Reject and Cancel E-Way Bills under GST


Date: 28 Dec 2022

How to Update, Reject, and Cancel E-way bills under GST?

Updating E-way bills on the E-way bill portal

E-way bills without a Vehicle number are not eligible for access to the movement of goods.Even though it is an optional field when creating Part A of the E-way bill, the vehicle number is a crucial element that facilitates access to goods transportation.The E-way bill gives the option to update the Vehicle number, and this can be done in the following cases:

  • If the vehicle number was not entered during the generation of the E-way bill

  • Due to a breakdown or trans-shipment, the products are moved to another vehicle or conveyance.


The option to update the vehicle number in an e-way bill can be used numerous times till its validity. Let us look at a step-by-step process of updating a Vehicle number on an E-way bill.

Process of updating a Vehicle Number

The process of updating a Vehicle number on an e-way bill includes the following steps:


Step 1: Log in to the E-way bill portal, and under the e-way bill option appearing on the left side of the dashboard, select Update Vehicle number. 



If a consolidated E-way bill needs an update, select Re-generate under Consolidated EWB to update the vehicle number.



Step 2: Choose either e-Way Bill No. or Generated Date next to Show e-Way Bill By. Click Go after entering the e-Way Bill No. or Date. 



A list of filtered e-Way bills will be displayed depending on your selection. Choose the appropriate one for updating the vehicle number. 


Step 3: Enter the details for the following: 

  • Vehicle number

  • From place

  • From the drop-down menu, choose the justification for the modification. Vehicle breakdown, transhipment, or inadequate updates

  • Remarks if any



Step 4: Click on the Submit button.

The e-way bill gets updated with new details, and the errors, if any, get displayed.

You can integrate the e-way bill with the VAHAN portal. 

Updating Transporter ID on E-way bills

The transporter or seller who has already generated the E-way bills can change or re-assign the transporter ID. If the original transporter changes the transporter ID by assigning another transport, the seller is ineligible to make any changes. In this case, only Part B of the form can be edited. 


The procedure to re-assign a transporter is discussed below: 


Step 1: Under the E-way bill option, select Update EWB Transporter. 



You will have to enter either transporter ID or transporter GSTIN.



Step 2: Enter the new Transporter ID and click on Submit. 


The screen displays an updated version of the E-way bill. To print the E-way bill, click Print.

Rejecting E-way bills

This option allows a taxpayer to reject the E-way bills that other parties (acting as recipients or suppliers) have produced using the taxpayer's GSTIN.


The recipient can reject the e-way bill, for instance, if the shipment was cancelled en route and never made it to the destination.



  • Date when the e-way bill was created

  • Number of the e-way bill you want to reject


The procedure to Reject an E-way bill is shown below:


Step 1: Log in to the site for e-way bills. On the dashboard's left side, select the word Reject.



Step 2: Choose the day the e-way bill was created, then click Submit to see a list of all the e-way bills created on that day. On the right side, check the box next to the e-way bill you want to reject. Upon successfully rejecting the e-way bill, a notice appears on the screen.


How to Cancel E-way bills?

These procedures must be taken by the generator of such e-way bills to cancel the e-way bill if the goods were never delivered or were not transported in accordance with the details provided in the e-way bill.



  • Only the person who created the e-way bill can cancel it.

  • The cancellation window is 24 hours after the e-way bill is generated.

  • Such an e-way bill cannot be used once it has been cancelled.

  • The e-way bill cannot be revoked once any empowered officer has authenticated it.


The procedure of cancelling an E-way bill is mentioned below:


Step 1: Select Cancel from the drop-down menu after clicking on the e-way bill or Consolidated EWB.



Step 2: Click ‘Go’ after entering the 12-digit E-way bill number of the EWB you want to cancel. The chosen EWB appears. Offer a decent explanation for the cancellation. For instance, the e-way bill's input is wrong, and the products are not being transferred.



Thus, after submitting that, your e-way bill will be cancelled. 

Extending the Validity of the E-way bill

The generator of the e-way bills can prolong the validity period eight hours before or eight hours after the e-way bill expires. Here's how to attain that:


Step 1: Login and choose Extend Validity from the e-way bill menu on the dashboard.



Step 2: Enter the e-way bill number for the bill you desire a delay.



Step 3: The e-way bill form appears at the bottom of the screen; next to the question "Do you desire to acquire an extension for this EWB?" select Yes and include the reason for the extension. You can enter the delivery location, dispatch location, and distance again.



After validity is extended, the new e-way bill number is assigned in place of the old one. Though the specifics of Part-A cannot be changed by the user, he will receive an extension of the validity for the remaining distance.


Users needn't be familiar with accounting before using Busy Accounting Software. It is adaptable to the diverse needs of different organisations and includes built-in GSP tools to quickly generate important documents like e-invoices, e-way bills, GSTR-2A, etc.