Process of E-Way Bill with Multiple Vehicles
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What is a Multi-Vehicle E-Way Bill?
A Multi-Vehicle E-Way Bill is a special provision under GST that allows the movement of a single consignment in multiple vehicles. This is particularly useful when the entire consignment cannot be transported in one vehicle due to size, weight, or logistics constraints.
In such cases:
- The consignor first generates a complete e-Way Bill for the full quantity.
- Then, for each part shipment, delivery challans and separate vehicle details are added under the same e-Way Bill number using the multi-vehicle movement option.
This ensures proper tracking of goods, even when split across several trips or vehicles.
When and Why to Use the Multi-Vehicle E-Way Bill Option?
You should use the Multi-Vehicle E-Way Bill feature in the following situations:
- Large machinery or bulk items need to be dismantled and moved in parts.
- Logistical or transport restrictions prevent moving the entire load in a single vehicle.
- Goods are being delivered to a remote or high-demand location via multiple carriers or transport stages.
Why use it:
- Ensures legal compliance during part deliveries.
- Allows each vehicle to move with proper documentation.
- Reduces the risk of penalties or seizure for transporting goods without a valid e-Way Bill.
- Maintains a single audit trail under one e-Way Bill reference.
This option is especially helpful for manufacturers, project suppliers, and engineering firms handling complex deliveries.
Circumstances When the Multiple Vehicle Option Can be Used
There are two circumstances under which the delivery for a single consignment may need multiple vehicles:
- For a Single Destination: Only one mode of transportation may be available when products must be delivered from site A to location B. Here, it may be possible to carry goods first by a truck, then via train, and finally via smaller trucks. This might happen for various reasons, such as poor terrain, a desire to reduce travel time, or other factors. The location of transhipment will be where the vehicles are changed. This transportation may then be divided into vehicles, and the information pertinent to those vehicles may be updated in the e-way bill generated at the ultimate destination.
- For Multiple Destinations: The supplier typically delivers the e-way bill to the transporter’s warehouse, from where it is disseminated via various vehicles to various destinations. However, the e-way bill must be updated with the remaining information on the vehicles after it arrives at the transporter’s warehouse:
- Before moving items from a supplier’s factory to a transporter’s warehouse, an e-way bill needs to be generated.
- When goods are sent from the transporter’s warehouse for distribution to several locations, multi-vehicle details must be updated. The e-way bill has to be updated with information on all the vehicles utilised for transportation and their final destinations.
The number of destinations to which the goods are delivered will determine how many groups must be generated on the e-way bill portal.
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Procedure for Generating Multi-Vehicle Under E-way bill
Below is the procedure for generating multi-vehicle under the e way bill:
Step 1: Log in to the e-way bill portal and choose the “Change to multiple vehicle” option under the Menu option. Click “Go” after entering the e-way bill number for which multiple vehicle information is needed.
Step 2: Make a group to enter information about transportation, such as the destination and mode of transport (road, air, rail, water).
Step 3: Choose ‘Yes’ under the question ‘do you wish to move goods in multiple vehicles?’
Step 4: Enter the information for the starting point (“From Place”) and the ending point (“To Place”). Enter the original consignment’s “Total Quantity” and its “Unit” measurement as shown on the invoice. Enter the “Remarks” for group creation to update the details of numerous cars in the e-way bill after selecting the “Reason” for using the multi-vehicle option, such as transhipment or carrying products in smaller vehicles.
Step 5: Click “Go” after entering the e-way bill number. The formed groups will appear in the drop-down menu, where they can be chosen to change the vehicle details.
Step 6: The groups will be stored after this information is submitted. Once the items arrive at the transhipment location, vehicle information can be updated for each grouping.
Step 7: Change the option for ‘Change to multiple vehicle’ in Part B of the e-way bill. Update all previously created groups with the destination groups. Part B of groups for each destination must be modified separately for multiple destinations.
Step 8: Enter the transporter document number and the quantity of goods transported in the vehicle’s Part-B details for each chosen group.
Step 9: Submit the modifications after amending the e-way bill with multiple vehicle details. The Part-A and Part-B of the e-way bill will display on the screen after the changes have been generated. Ensure the phrase ‘Multi-Vehicle’ appears in the ‘Valid Until’ section of the e-way bill.
You can print this e-way bill by selecting “Print” or “Detailed Print” to print a more in-depth version.
Use BUSY Accounting Software to quickly and accurately generate e way bills as well as to perform several other e-way bill-related activities, such as monitoring the e-way bill validity, rejecting e-way bills generated by others on your GSTIN, cancelling, and managing all e-way bills at one place and with little effort on your part. For businesses to handle e-way bills produced all over India, our software also offers branch-level access control with a user-friendly activity dashboard.
Conclusion
The Multi-Vehicle E-Way Bill functionality provides much-needed flexibility for businesses dealing with oversized or fragmented consignments. It ensures compliance, traceability, and control during split deliveries, helping both the supplier and transporter manage their logistics effectively. Proper usage of this feature protects against GST violations and keeps your goods moving without disruptions.
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I am a chartered accountant with over 14 years of experience. I understand income tax, GST, and balancing financial records. I analyze financial statements and tax codes effectively. However, I also have a passion for writing, which is different from working with numbers. Recently, I started writing articles and blog posts. My goal is to make finance easier for everyday people to understand.
Frequently Asked Questions
- What is a multi vehicle e way bill?A multi vehicle e way bill is used when goods under a single invoice must be transported using multiple vehicles. This option enables the division and carrying of the consignment separately.
- How can I generate an e way bill for multiple invoices in one vehicle?To generate an e way bill for multiple invoices in one vehicle, each invoice needs a separate e-way bill. All these bills can then be clubbed under the same vehicle number for transportation.
- Can an e-way bill system use a single invoice for multiple vehicles?A single invoice can generate a multi-vehicle e-way bill for multiple vehicles with different consignment parts.
- What does “single invoice, multiple vehicles” mean in the context of e-way bills?“Single Invoice, Multiple Vehicles” indicates that one invoice lists goods that multiple vehicles split and transport. Each car has a corresponding part of the e-way bill.
- How does the single invoice multiple consignments e-way bill work?One invoice can have multiple consignments with individual e-way bills assigned to each part. The e-way bill system keeps track of all vehicles used to transport parts of the same invoice.
- What steps does generating multiple e-way bills for a single invoice involve?To generate multiple e-way bills for a single invoice, first, create a master e-way bill for the total consignment. Then, generate separate e-way bills for each vehicle, referring to the master bill.
- When is a multi vehicle e way bill required?A multiple vehicle eway bill is needed when goods from one invoice can’t fit in one vehicle. They must be split among different vehicles because of their size or weight.
- How can the multi vehicle option be used for an e-way bill?Selecting the multi-vehicle option in the e-way bill portal allows you to generate separate e-way bills for each vehicle while linking them to a single invoice.
- What is the benefit of using the multi vehicle eway bill option?The benefit of using the multi vehicle e way bill option is the flexibility to transport large consignments by splitting them into smaller loads, ensuring compliance and efficient logistics.
- Can one e-way bill cover multiple vehicles for transporting goods?No, one e-way bill cannot cover multiple vehicles. However, a master e-way bill can be created and linked to various individual e-way bills for each vehicle transporting parts of the consignment.
