What is Transporter ID and its Enrolment Procedure?

What is a Transporter ID?

Transporter ID is a 15-digit number created by the e-way bill system for transporters not registered under GST. You acquire an ID, like  GSTIN , through the State code, PAN, and check-sum digit. Transporters who register for GST will receive a GSTIN, which they can use to log onto the e-way bill system. Small transporters who do not have a GSTIN can register on the  e-way bill portal  to obtain a Transport ID. It will help them adhere to the e-way bill regulations when transporting goods. All transporters must produce an e-way bill if:

• The whole consignment amount or the value of the items from a single supplier exceeds Rs. 50,000. The total value of all the items transported in a single vehicle exceeds Rs. 50,000.
• We introduce a unique ID system because transporters without a GSTIN do not possess it. Also read:  How to Generate E Way Bill Easily

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When is a Transporter ID Required?

A Transporter ID is mandatory under GST when:

• A transporter is not registered under GST but is involved in the movement of goods worth more than ₹50,000.
• Businesses want to assign a consignment to an unregistered transporter while generating an e-Way Bill.

In such cases, the transporter must obtain a unique Transporter ID (TRANSIN) by enrolling on the GST e-Way Bill portal. This ID is then used in Part B of the e-Way Bill in place of a GSTIN.

It enables unregistered transporters to legally move goods under GST without needing full registration.

Procedure to Generate the Transporter ID

Transporters must sign up on the e-way bill portal to obtain an ID number, which they need to create an e-way bill. The following steps discuss the process of generating a transporter ID:

Step 1: Go to the  E-way bill portal  and log in to your account.

Parts of the Enrolment Application Form

To obtain a Transporter ID, unregistered transporters must fill out the Enrolment Application Form (Form GST ENR-01) on the e-Way Bill portal. The form includes:

• Name of business
• PAN of the transporter
• State and district of operation
• Type of business entity (proprietorship, partnership, etc.)
• Principal place of business
• Contact details (mobile number and email)
• Upload of address and ID proof (such as Aadhaar, PAN, electricity bill)

Once submitted, a 15-digit Transporter ID (TRANSIN) is issued upon successful verification.

Common Mistakes During Enrollment + Real Examples 

Small mistakes during enrollment can later cause problems in e way bills, roadside checks and ITC claims for your clients.

Typical mistakes

1. Wrong state selection or address
2. • Transporter chooses the wrong state in the form, while actual office is in another state.
   • Later, routes and e way bills do not match, creating confusion during verification.
2. Incorrect or incomplete legal name
3. • Writing only “Sharma Transport” instead of full registered name like “Sharma Roadways Pvt. Ltd.”
   • This mismatch between documents and portal records can raise doubts during inspections or bank dealings.
3. Errors in mobile number or email
4. • Wrong mobile/email means you cannot receive OTP or future alerts.
   • Resetting and updating later becomes an extra step and may delay access.
4. Duplicate enrollment
5. • Attempting to enroll twice with the same PAN but slightly different spellings of name.
   • This can create confusion on which Transporter ID to use and may lead to some e way bills being linked to an ID you no longer track.
5. Using someone else’s Transporter ID
6. • Some small fleet owners casually use a larger transporter’s ID instead of their own.
   • Later, if there is a dispute or penalty, it becomes hard to prove who actually moved the goods.

Simple real world example

• A small transporter in Jaipur enrolled with the wrong state code and mismatched address.
• During a road check in another state, officers could not match the e way bill data with the details on the truck documents.
• Extra time was spent explaining and validating, causing delays and a warning.

This shows why clean, accurate enrollment is very important from day one.

Step 3: The system will redirect you to a new page that displays the enrolment application form.

You need to fill nine sections to gain a transporter ID. These sections include:

• Name of the State
• The second part divides the section into three parts.
• Legal name
• Trade name
• Personal account number (PAN)
• The third section includes the enrollment type. The enrolment options are:
• Warehouse or Depot
• Godown
• Transportation services
• Cold storage

• Next is the business constitution. You are supposed to specify the type of business which you wish to generate a transporter ID for, such as an LLP, a private limited company, a public limited company, a foreign corporation, a partnership firm, a sole proprietorship, or another business structure (HUF, AOP, BOI and so on).

• The following is the business structure. You need to define the kind of business you want to create a transporter ID, such as following the business structure. The next section of the enrollment form requires the transporter to list three requirements:
• Principal Business Location
• Contact information
• Whether the place is shared, consented to, leased, rented, owned, or in another capacity.

• The transporter must provide a special User ID and password in this Transporter’s ID registration form area. It should be mentioned that the transporter can check to see if the user ID has been taken using the Check Button.
• The transporter must check the information by clicking the check button after providing all the necessary information.

• Create a new, distinctive username and password. By choosing Check, you may determine whether the username you want to set is already in use or not.
• Check the box next to the affirmation that the information you have provided is accurate, then click Save.

• Step 4: When a transporter signs up, they get a unique 15-digit number from the EWB system. The transporter will receive this transporter ID after confirming all the information. To change the information in PART-B of the e-Way Bill, the transporter must notify the consignor and consignee.

A Change of Mode of Conveyance During Transit

Before moving products, a transporter needs to update the information on the e-way bill for the new vehicle. The user created the e-way bill on the e-way bill portal using form  EWB-01 .

Process of Inspection and Verification

Under GST, officers are empowered to inspect and verify goods in transit to ensure tax compliance. Here’s how the process works:

• Authorization: Officers are assigned via Form GST MOV-01 for inspection.
• Verification of Documents: The transporter must present the invoice, e-Way Bill, and vehicle details.
• Inspection Report: If inspection occurs, a summary report (GST MOV-02) is issued within 24 hours.
• Physical Verification: If suspicion of evasion exists, a full verification is carried out using Form GST MOV-03 and further documentation like MOV-04, MOV-05 (order for release), or MOV-06 (detention order).
• Penalty and Detention: If goods are found to be transported in violation, a fine or tax penalty may be levied, and the goods/vehicle may be detained.

Transporters and businesses must ensure all documents are accurate and up to date to avoid delays and penalties.

How to Enrol for a Transporter ID?

A Transporter ID is a unique identification number issued under GST for individuals or entities involved in transporting goods. Transporters who don’t have a GSTIN need to register for a Transporter ID to comply with e-way bill requirements.

To enrol:

1. Visit the e-way bill portal: Go to the official website.
2. Choose Transporter Registration: Select the “Enrolment for Transporters” option.
3. Provide Details: Fill out your business name, PAN, contact details, and address.
4. Set Credentials: Create a username and password for your account.
5. Submit and Verify: Submit the form and verify using an OTP sent to your registered mobile number.

Once enrolled, you will receive a unique Transporter ID. Use this ID to generate e-way bills for transportation of goods.