Procedure For E-Way Bill Transporter Compliance And Their Rules


Date: 16 Sep 2022

What is Transporter ID and its Enrollment Procedure?

The GST Rules have laid out specific laws for e-way bills, which should be aware of since they are liable for non-compliance for generating an e-way bill whenever a seller or recipient fails to do so. 

What is a Transporter ID?

Transporter ID is a 15-digit unique number generated by an e-way bill system for transporters who have not registered themselves under GST. A transporter ID is similar to GSTIN and is acquired through State code, PAN, and check-sum digit. Transporters registered for GST will have a GSTIN, which can be used to log onto the e-way bill system. To comply with the e-way bill requirements and carry the goods using the e-way bill, small transporters who lack a GSTIN or GST registration can enrol on the e-way bill portal and receive a Transport ID. All transporters must produce an e-way bill if:

  • The whole amount of a consignment or the value of the items from a single supplier exceeds Rs. 50,000

  • The total value of all the items transported in a single vehicle exceeds Rs. 50,000.

Even unregistered transporters under GST must be aware that in the situations mentioned above, e-way bills must be generated. The idea of a transporter ID has been introduced because unregistered transporters won't have a GSTIN.

Procedure to generate the Transporter ID

To obtain the Transporter ID number for e-way bill generation, the transporter would first require to register on the e-way bill portal.

The following steps discuss the process of generating a transporter ID:

Step 1: Go to the E-way bill portal and log in to your account. 



Step 2: Under the Registration button, select enrolment for Transporters



Step 3: You will be redirected to a new page displaying the enrolment application form. Nine sections need to be filled to gain a transporter ID. These sections include:

  • Name of the State

  • In the second part, the section is divided into three-

    • Legal name

    • Trade name

    • Personal account number (PAN)

  • The third section includes the enrollment type. The enrolment options are:

    • Warehouse or Depot

    • Godown

    • Transportation services

    • Cold storage



  • Next is the business constitution. You are supposed to specify the type of business which you wish to generate a transporter ID for, such as an LLP, a private limited company, a public limited company, a foreign corporation, a partnership firm, a sole proprietorship, or another business structure (HUF, AOP, BOI and so on).



  • The next section of the enrollment form requires the transporter to list three requirements.

    •  Principal Business Location

    • Contact information

    • Whether the place is shared, consented to, leased, rented, owned, or in another capacity.



  • The transporter must provide a special User ID and password in this Transporter's ID registration form area. It should be mentioned that the transporter can check to see if the user ID has been taken using the Check Button.

  • The transporter must check the information by clicking the check button after providing all the necessary information.



  • Create a new, distinctive username and password. By choosing Check, you may determine whether the username you want to set is already in use or not.

  • Check the box next to the affirmation that the information you have provided is accurate, then click Save.



Step 4: When an unregistered transporter enrols in the system, the EWB system generates a 15-digit unique number for them. After all the information has been confirmed, the transporter will be assigned this transporter ID. For the transporter to change the information in PART-B of the e-Way Bill, they must inform the consignor and consignee of this information.

A change of mode of conveyance during transit

Before moving products from one conveyance to another during transit, a transporter must update the information for the new conveyance in the e-way bill that has already been generated on the e-way bill portal in the form EWB-01.

The catch is that the e-way bill does not need to be updated if the goods are being transported to a consignee within the same State or Union territory as the transporter's place of business for a distance of fifty kilometres or less.

A situation of transhipment of goods

The term transhipment refers to the switching of a good's mode of conveyance or vehicle during transit. The transporter/generator of the e-way bill has the opportunity to update the vehicle number on the e-way bill of the vehicle in which he is transporting that consignment in this situation.

The vehicle number can only be updated by the seller or the carrier listed in Part A of the e-way bill, which can happen numerous times. The E-way bill portal also allows switching or reassigning a transporter for an Eway bill. The seller may no longer utilise this option if the initially assigned transporter reassigns another transporter in his place.

Users needn't be familiar with accounting before using Busy Accounting Software. It is adaptable to the diverse needs of different organisations. It includes built-in GSP tools to quickly generate important documents like e-invoices, e-way bills, GSTR-2A, transporter ID enrolment, etc.